Project Controls Billing Coordinator and Lein ...

Project Controls Billing Coordinator & Lien Compliance Specialist – Prism Electric Join a Team That Powers Progress Prism Electric is one of the most successful open-shop electrical contractors in the region, proudly serving Texas and Oklahoma. Headquartered in Garland, Prism has built a reputation for excellence across all areas of electrical construction—from design-build projects to large-scale industrial, commercial, government, and institutional developments. Our success is powered by our people. With industry-leading expertise, long-standing relationships, and a commitment to innovation and accountability, Prism Electric continues to deliver exceptional results. When you join Prism, you’re not just processing payroll—you’re supporting the backbone of a growing, high-performing organization. Responsibilities Set up new jobs and sub-jobs in CMiC Prepare, review, and submit monthly billings, including AIA progress billings Coordinate closely with Project Management and customers on billing requirements Research and resolve billing discrepancies and respond to customer inquiries Support Project Management with budgets, billings, and CMiC-related needs Send monthly and retainage notices through Levelset for lien tracking Assist with job closeout documentation, including COIs, affidavits, and final waivers Maintain accurate project records and legal documentation Ensure compliance with bonds, OCIP/CCIP, and customer-specific requirements Collect and manage conditional and unconditional lien waivers Maintain organized project and lien files for audit and legal reference Track statutory lien and notice deadlines by project and month Prepare and send preliminary notices to owners, general contractors, and required parties Prepare, file, and record: Mechanic’s liens Constitutional liens (when applicable) Bond claims on bonded projects Maintain detailed logs of notice dates, mailing methods, proof of delivery, filing dates, and deadlines Research property ownership and project information for lien notices Coordinate with attorneys or lien notice services as needed Assist with lien releases upon receipt of payment Ensure compliance with Texas Property Code and contract requirement Requirements Proven experience in construction billing, collections, or accounting Hands-on experience with AIA billing formats (G702/G703 or similar) Working knowledge of Texas lien notice and lien filing requirements Strong Excel skills and document management abilities Experience working with financial and reporting systems Excellent organizational, time-management, and multitasking skills High attention to detail with strong problem-solving abilities Clear written and verbal communication skills Ability to handle confidential information professionally Benefits Medical, Dental, and Vision Insurance • Short- and Long-Term Disability • Life Insurance • 401(k) with Company Match • PTO and Paid Holidays • Referral Bonus Program • Educational and professional development opportunities Our people are the heart of our mission. We live by our core values: Character First, Total Accountability, Performance Culture, and a Winning Attitude. These aren’t just words—they’re the foundation of how we work, grow, and succeed together. Whether you’re just starting out or bringing years of experience, Prism offers a place to thrive, contribute, and make a real impact. Come build something extraordinary with us.

Created: 2026-03-04