Executive Assistant I-Nuclear

Description: Executive Administrative Assistant I Position Overview The Executive Administrative Assistant I provides high-level administrative support to the Site Vice President and Plant Manager at a nuclear power facility. This leadership position among administrative staff requires exceptional organizational skills, discretion, and the ability to manage complex schedules and stakeholder relationships in a demanding nuclear operations environment. The role exercises confidentiality, tact, and diplomacy while supporting senior executives. Key Responsibilities Executive Support & Calendar Management • Directly support the Site Vice President and Plant Manager with day-to-day scheduling and calendar maintenance • Manage and coordinate leader calendars across the station, serving in a leadership role among other administrative assistants • Facilitate survivable and executable schedules while managing stress levels and competing priorities for senior leadership • Coordinate calendars with Nuclear Regulatory Commission representatives and external agencies • Provide additional support to the senior leadership team (5 additional leaders reporting to the Site VP) • Maintain files, records, calendars, and diaries Administrative & Communication Support • Use business software applications (word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, and minutes • Prepare responses to routine correspondence and inquiries • Receive, screen, and direct incoming calls, visitors, mail, and email • Manage travel arrangements and expense reporting for Site VP, Plant Manager, and senior leadership team Stakeholder & Event Coordination • Manage external stakeholder engagements, dignitary visits, and tour groups for politicians, nuclear program stakeholders, and VIP visitors (approximately 15% of role) • Coordinate station-level events, gatherings, and meetings, including meals, catering, room readiness, and conference room scheduling • Serve as liaison for external agency interface and visits, arbitrating priorities for conference rooms and facilities when scheduling conflicts arise Administrative Leadership • Provide direction and prioritization to other administrative assistants for station-level activities • Interface with the nuclear fleet and company-wide administrative staff Qualifications Required Education Bachelor's degree preferred, not required Required Experience • Minimum 5-7 years of executive-level administrative experience, preferably in a regulated or high-security environment • Exceptional organizational and time management skills with ability to manage multiple competing priorities • Strong interpersonal and communication skills for interfacing with internal and external stakeholders at all levels • Demonstrated leadership ability and experience coordinating other administrative staff • High level of discretion and confidentiality in handling sensitive information • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Preferred Qualifications • Experience in nuclear power or other highly regulated industries • Event planning and coordination experience • Experience managing executive calendars in complex organizational environments • Knowledge of Nuclear Regulatory Commission processes and protocols Enable Skills-Based Hiring No Mob/Demob (relocation Costs) amount Is NERC CIP access required? N/A Is nuclear access required? Yes Mobility Classification Hybrid teammates

Created: 2026-03-04