Administrative Support - Human Resources

Position Type: Secretarial/Clerical Date Posted: 2/20/2026 Location: Central Office Date Available: ASAP Closing Date: 03/03/2026 REPORTS TO: Director of Human Resources EMPLOYMENT STATUS: Regular, full-time Paygrade 20 FLSA STATUS: Non-Exempt POSITION SUMMARY: Provide support to the Human Resource office by performing a variety of office management, secretarial, and organizational duties. ESSENTIAL FUNCTIONS: Provides comprehensive HR services to employees, candidates, and community members. Communicates human resource policies and procedures to staff. Manage FMLA and other paid and/or unpaid leaves for district staff. Assists in the maintenance of job descriptions and personnel files, including leave, benefits, and compliance with HR policies, procedures, and regulations. Maintain the classified employee seniority list and investigate and correct discrepancies if reported. Assist with the monthly preparation of HR board agenda items. Assist with the hiring process and manage classified substitute, supplemental, and other as-needed positions, screening, onboarding, and annual intent of employment. Provides guidance to candidates on licensing and certification requirements and tracks employee credentials Handles administrative tasks, such as processing requisitions, scheduling appointments, and maintaining records Assists with onboarding, offboarding, employee training and development programs, and assists with maintaining HR information systems Coordinates and facilitates various HR initiatives, such as new hire orientation, employee engagement programs, and performance management Oversee the background check process for all district staff, including supplemental positions and classified substitutes. Receive, track and process certified and classified tuition reimbursement requests and year-end payout. Complete verification of employment requests (written and verbal) for current and prior district employees. Ensures compliance with federal, state, and local employment laws and regulations. Assist in absence management software administration: run reports, manage substitutes, monitor absences, update information, and answer questions as needed. Performs other duties as assigned by the Director of Human Resources Maintain the confidentiality of information that is not public domain. OTHER DUTIES AND RESPONSIBILITIES: Provide administrative support to other departments as needed. Participate in training sessions as needed to stay current with technology and office practices. Observe all safety and health regulations of the school district. Maintain an appropriate personal appearance. Perform other duties as assigned by the Assistant Superintendent. QUALIFICATIONS: High School diploma. Prior experience in an administrative or support role. Alternative to the above qualifications, as the Superintendent and/or Board of Education may find appropriate. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Well-developed oral and written communication skills. Competence with computers and office machines, and a willingness to continuously upgrade those skills. Strong organizational skills and ability to prioritize tasks. Ability to work cooperatively with all staff. Ability to adapt to change quickly and to accept new and challenging tasks as they arise. Ability to work on multiple projects in the presence of frequent interruptions. EQUIPMENT OPERATED: Computer/printer Fax machine Copier Calculator Various other office machines and tools. WORKING CONDITIONS: Repetitive hand motions (typing/computer). Potential exposure to blood or other bodily fluids and tissue. Occasional operation of a vehicle in inclement weather. Regular requirement to sit, stand, walk, talk, hear, see, read, reach, stretch with hands and arms, stoop, crouch, and kneel. Occasional requirement to climb a ladder and to lift, carry, push, and pull various items, up to 25 lbs. NOTE: The above lists may not be ranked in order of importance. CONDITIONS OF EMPLOYMENT: Length of Employment: One Year Limited Contract Salary: Based on current classified salary schedule with appropriate experience and training Fringe Benefits: Based on current classified handbook ADDITIONAL INFORMATION: Please submit a letter of interest and resume to the online application. Please do not send materials through U.S. mail or by e-mail; all documents should be uploaded to your application. If your qualifications meet our needs, we will contact you for further information and a possible interview. The Marysville Exempted Village School District is an EQUAL OPPORTUNITY EMPLOYER and is in compliance with SECTION 504 OF THE REHABILITATION ACT OF 1973.

Created: 2026-03-04