Administrative Assistant I - Facilities

Posting Details Candidate(s) recommended for hire are subject to a criminal background check. Position Information Position Title Administrative Assistant I - Facilities Announcement Summary Fayetteville Technical Community College is recruiting for a new member to join our Facilities Services Team and now accepting applications for a full-time Administrative Assistant I! The Administrative Assistant I will provide technical expertise and a wide variety of responsible, confidential, and complex administrative assistance to the Vice President. To assist in planning, organizing and directing the activities within the Vice President's Office. To research, collect, analyze, and summarize fiscal, managerial, and statistical data. To research data, compile data, and design and prepare statistical/data spreadsheets and executive-level reports utilizing the computer system. We offer a valuable benefits package that includes the following: NC State Health Plan NC State Retirement Plan Paid Leave Paid Holidays Cafeteria Plan (IRS Code Section 125) Educational Benefits Longevity TRICARE Supplement Benefits Full-time employee benefitsDutiesEssential Duties-Duties may include, but are not limited to, the following: Research, collect, compile, and prepare a variety of key managerial and financial related reports utilizing word processing and spreadsheet software applications. Review, research, and summarize a variety of managerial-level and fiscal, statistical, and administrative data; prepare related reports, schedules, and calendars. Screen all requests, purchase requisitions, travel requests, employment recommendations, and other administrative requests submitted for accuracy and completeness. Coordinate travel arrangements as needed. Maintain master files of Official College records; copy and distribute materials to appropriate staff. Organize and maintain complex filing systems. Establish a monthly and annual facility use report for outside organizations. Manage office support functions; coordinate and/or supervise the work activities on projects requiring department or function input; review work for accuracy. Maintain a daily calendar of meetings for the Vice President. Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail including mail addressed to the Vice President. Analyze requirements for equipment and supplies; initiate paperwork and monitor receipt of items. Perform office management functions by coordinating, supervising, and/or participating in a variety of office operations; perform special projects and assignments as requested. Compare and verify accuracy between FTCC and NCCCS reports and State/Federal mandated reports. Attend meetings, as required, providing information and reports and taking minutes of meetings attended and transcribe, as necessary or requested to do so. Prepare board meeting agenda and packets for monthly board meetings for the Vice President. Design and maintain presentations comprising spreadsheets and charts. Develop, maintain, and coordinate the printing of a variety of managerial/financial reports. Initiate and follow up on work orders. Type and proofread a wide variety of reports, letters, memos and managerial/statistical charts; independently compose correspondence related to responsibilities assigned. Respond to complaints and requests for information on College and department policies, rules, procedures, locations and information from web pages. Perform duties before, during, and after normal operating hours and during campus closures as an essential employee, including but not limited to support for special events and inclement weather preparation and cleanup. Perform related duties as assigned. Minimum QualificationsExperience: Three years of increasingly responsible experience in administrative support involving advanced knowledge of a variety of software applications, to include Microsoft Office Suite and an Associate's degree in Office Technology or related field. Training: An Associate's degree from an accredited college in Business, Office Administration, or a related field; or equivalent. License or Certificate: Must have a valid North Carolina driver's license which requires five (5) years of driving experience with no more than one (1) minor accident or violation in the past three (3) years. Preferred RequirementsFull or Part Time Full Time College Pay ScaleNumber of Months 12 Employee Benefits NC State Health Plan NC State Retirement Plan Paid Leave Paid Holidays Cafeteria Plan (IRS Code Section 125) Educational Benefits Longevity TRICARE Supplement Benefits Posting Number S20-26 Posting Detail Information EEO Statement The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer. Close Date 03/10/2026 Open Until Filled No Special Instructions to ApplicantsScreening of applications will begin immediately, with an anticipated hire date of June 1st, 2026. NOTE: All applicants under consideration for employment at Fayetteville Technical Community College will be required to complete a consent form that allows FTCC to conduct a criminal background check on your behalf so that you may be considered further for the position for which you have applied. Three (3) Professional References Are Required. " Please note, Fayetteville Technical Community College will not support an application for a new work visa, such as an H-1B, and will not sponsor the STEM OPT extension."

Created: 2026-03-04