Event Coordinator

Event Coordinator We are looking for an event coordinator to join our team in Lincoln, Rhode Island. This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation. Responsibilities: Develop and manage comprehensive guest lists tailored for each event. Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected. Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness. Welcome guests, support tours, and provide assistance to team members during event days. Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations. Input or validate lead information in Salesforce and assign leads to the appropriate sales team members. Document event details, including visitor information, notes, and actionable follow-ups. Maintain a detailed event calendar and checklist system to ensure effective planning. Offer attendee support or moderate webinars when required. Assist in creating materials, presentations, or slides to support event objectives. Requirements: Proven experience in project management, particularly in corporate and special event planning. Familiarity with tools such as HubSpot and Salesforce for event-related data management. Strong organizational skills and attention to detail, ensuring every aspect of event coordination runs smoothly. Ability to manage multiple projects simultaneously while adhering to deadlines. Effective communication and interpersonal skills to interact with guests, team members, and stakeholders. Prior experience coordinating tours or managing visitor logistics is preferred. Capability to document event outcomes and track actionable follow-ups efficiently. Proficiency in creating presentations or event materials as needed.

Created: 2026-03-04