Executive Assistant to a Dr. of Physical Therapy

Are you a highly organized, proactive superstar who thrives in a warm, positive, and professional environment? Do you love supporting someone who genuinely transforms lives-helping people escape chronic pain, regain mobility, and return to the activities they love? We're Anderson Sport & Wellness Physical Therapy, a premier holistic, out-of-network specialist practice in beautiful Newport Beach, CA. Led by Dr. Nicole Anderson (Doctor of Physical Therapy), our team uses cutting-edge technology and specialized expertise to deliver life-changing care. Every day, we see patients go from disabled or in severe pain to active, pain-free, and thriving-often avoiding surgery or long-term medications. We're a tight-knit, energetic, and kindness-first team that prioritizes work-life balance, mutual respect, and having fun while making a meaningful impact. Our management truly values your well-being, encourages flexibility, and celebrates good vibes and great results. About the Role We're looking for an exceptional Executive Assistant (part-time, 15-20 hours/week) to be Dr. Anderson's right hand-keeping everything running smoothly so she can focus on patient care and innovation. This is more than admin support-it's a key role in a purpose-driven practice where your organization and proactive mindset directly help people reclaim their lives. What You'll Do (Key Responsibilities) Masterfully manage Dr. Anderson's calendar: Schedule appointments, meetings, consultations, and professional events while juggling priorities and optimizing her time. Be the warm, empathetic bridge between Dr. Anderson and patients: Handle inquiries, coordinate follow-ups, and communicate clearly and kindly. Provide top-tier administrative support: Manage emails, phone calls, prepare reports/correspondence, organize medical records, and keep everything confidential and HIPAA-compliant. Coordinate meetings & events: Prepare agendas, materials (charts, research summaries), take stellar notes, and handle logistics. Plan travel & professional engagements: Book flights, hotels, and itineraries for conferences, seminars, and more. Keep the office humming: Manage supplies, coordinate with vendors, and collaborate with our friendly team for seamless operations. Support billing (easy mode!): Assist with superbill creation/distribution for out-of-network reimbursements-no complex insurance billing required. Tackle ad hoc projects: Research, prepare presentations, or jump in on special initiatives with enthusiasm. Who We're Looking For 1+ years of experience as an Executive Assistant or Administrative Assistant (healthcare/medical setting is a big plus, but not required). Bachelor's degree or equivalent experience. Outstanding organizational and time-management superpowers. Excellent written and verbal communication-professional yet approachable. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with EMR systems is a bonus. Detail-oriented, proactive, adaptable, discreet, and able to thrive independently or collaboratively in a fast-paced (but fun!) setting. Bonus: Knowledge of medical terminology or healthcare processes. Most importantly: A positive attitude, growth mindset, and passion for making a real difference in people's lives. What We Offer Part-time flexibility: 15-20 hours/week at our Newport Beach clinic-create a schedule that works beautifully for your life. Competitive pay: $30-$55 per hour, depending on experience (we value top talent and reward it!). A fun, friendly, professional, and kind workplace with supportive leadership that genuinely prioritizes work-life balance. The chance to be part of an uplifting team that changes lives every day. A beautiful location in coastal Newport Beach-great energy and vibes! Our Simple, Fair Interview Process We're an equal opportunity employer committed to finding detail-oriented, growth-minded people who want to contribute to something meaningful. Expect: A couple friendly conversations to get to know each other. Pre-hire assessments to showcase your office software skills, attention to detail, and ability to follow instructions. If you're excited to support an inspiring leader, work in a positive environment, and help people live better lives-apply today! We can't wait to meet you.

Created: 2026-03-04