Assistant Office Manager

Benefits:Competitive salaryDental insuranceHealth insuranceVision insuranceAssistant Office ManagerLocation: Fort Wayne, IndianaHourly, $20-$25 an hour. (Based on experience)Are you organized, detail-oriented, and ready to keep things running smoothly behind the scenes? Home Energy Pros is seeking a dedicated Assistant Office Manager to support our team’s success by managing financials, recruiting, and answering phones. This role is perfect for a self-starter who values accuracy, efficiency, and proactive problem-solving.What You’ll Be Doing:• Customer Communication: Answer incoming and missed calls, provide friendly and professional assistance, and route inquires to the correct department.• Recruiting: Writing job descriptions, post openings, screening applicants, and coordinating interviews.• Payroll Support: Assist the Office Manager with payroll processing.• Office Coordination: Keep our office organized, maintain supply inventory, and support team coordination by managing schedules and resources.• Administrative Support: Assist Office Manager in onboarding, managing staff records, and providing general administrative support to streamline operations.What We’re Looking For:• Eye for Detail: Precision and thoroughness in every task.• Solid Accounting Knowledge: Basic understanding of accounting principles, with experience in managing accounts payable/receivable and reconciliations.• Excel and Software Savvy: Comfortable with Excel, accounting software (QuickBooks or similar), and general office tools.• Organized and Reliable: Ability to prioritize tasks, meet deadlines, and manage time effectively.• Integrity and Discretion: Trustworthy with confidential information and financial data.• Adaptable and Resourceful: Comfortable taking on new challenges and finding efficient solutions to keep the office running smoothly.• Strong Communication Skills: Clear and professional when handling inquiries and assisting team members.Why Home Energy Pros?Join a team where your organization, accuracy, and proactive support will make a difference. We offer a collaborative, supportive environment and the chance to contribute meaningfully to our business’s success. If you’re ready to bring your skills to a growing company, we’d love to hear from you!

Created: 2026-03-04