Administrative Coordinator - Facilities & Support ...

Join a dynamic healthcare organization in the Pacific Northwest region as an Administrative Coordinator supporting Facilities, Emergency Management & Security, and Environmental Services departments. This role is essential in ensuring smooth operations through expert clerical support, data management, and project coordination. Position Summary The Facilities & Support Services Coordinator provides comprehensive administrative and operational assistance, maintaining departmental efficiency and supporting multiple teams with communication, documentation, and technology management. Key Responsibilities Manage departmental communications, coordinate meetings, and prepare essential documents. Maintain organized records related to compliance, operations, and regulatory readiness. Submit and review timekeeping data for department leaders. Support onboarding and ongoing administrative needs across departments. Serve as the expert for the Computerized Maintenance Management System (CMMS), including configuration, user setup, reporting, and optimization. Provide support for additional systems such as mass notification platforms, SDS databases, and intranet sites. Coordinate training activities related to safety, security, emergency preparedness, and workplace violence prevention, including facilitating sessions as needed. Maintain compliance documentation for agencies like DNV, OSHA, and CMS, supporting audits and inspections. Assist with tracking and coordinating departmental and cross-functional projects. Support procurement activities by ordering supplies, tracking vendors, and maintaining records. Act as backup to the Facilities Supervisor for work order coordination. Qualifications Required High school diploma or GED. Minimum of 2 years in an administrative or coordinator role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational, communication, and multitasking skills. Ability to handle sensitive information with discretion. Preferred Associate's or Bachelor's degree in business administration, healthcare administration, or related field. Experience in healthcare support services such as Facilities, Environmental Services, Security, or Emergency Management. Familiarity with CMMS platforms and departmental technologies. Experience coordinating training or compliance programs. Work Environment This primarily office-based role may occasionally require entry into clinical, service, or utility areas. Standard business hours with some flexibility for meetings, training, or drills. Minimal physical effort with occasional light lifting. Benefits Enjoy a comprehensive benefits package designed to support your well-being and professional growth, including competitive compensation, medical and dental coverage, retirement plans with employer contributions, employee wellness programs, tuition reimbursement, and more. Regional Highlights Located in the scenic Pacific Northwest, the area offers abundant outdoor activities such as hiking in lush rainforests, kayaking on pristine waters, wildlife viewing, fishing, and nearby cultural attractions. The region balances small-town charm with access to metropolitan amenities and educational institutions.

Created: 2026-03-04