Proposal Coordinator

Application Instructions Attachment of a resume or comprehensive work history is required when completing this application. Position Description General Purpose: This position plays a critical role in supporting WEHR's business development efforts by managing and producing high-quality proposals, qualifications, and interview materials for public and private construction opportunities. This role requires strong organization, attention to detail, and collaboration across departments to deliver polished, compliant, and on-brand submissions that reflect WEHR's experience, values, and commitment to excellence. Essential Duties and Responsibilities: • Coordinate and manage the end-to-end proposal process for RFPs, RFQs, SOQs, and interview pursuits • Review solicitation documents to identify requirements, deadlines, and submission criteria • Develop proposal schedules and track deliverables to ensure timely and compliant submissions • Collaborate with Project Managers, Estimators, Superintendents, Executives, and Marketing team members • Draft, edit, and format proposal narratives, resumes, project sheets, and supporting materials • Ensure all proposals align with WEHR branding, messaging, and quality standards • Maintain proposal content libraries, resumes, project descriptions, and boilerplate materials • Coordinate printing, binding, and electronic submissions • Track proposal activity and outcomes to support continuous improvement • Support other marketing and business development initiatives as needed • May perform other duties and responsibilities as assigned by Management Position Requirements Supervisory Responsibilities: This position has no supervisory responsibilities. Education and/or Experience: This position requires a Bachelor's degree in Marketing, Communications, Business, English, or related field, or equivalent experience. Minimum of two (2) years of proposal coordination or marketing experience preferred. AEC industry experience strongly preferred. Qualifications: • Strong written and verbal communication skills • Proficiency in Adobe InDesign required; Photoshop preferred • Proficiency in Microsoft Word, PowerPoint, and Excel • Strong organizational and time management skills • Ability to manage multiple deadlines • Self-motivated, proactive, and detail-oriented Language Skills: This position requires the ability to read, analyze, and interpret RFP documents and business correspondence. Ability to write reports, proposals, and professional correspondence. Reasoning Ability: This position requires the ability to solve practical problems and interpret a variety of instructions furnished in written, oral, or schedule form. Certifications: None required. License: This position requires a valid driver's license. Equal Opportunity Employer We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Created: 2026-03-04