Executive Assistant & Personal Aide to the Founder & ...

Job Description Role Summary We are seeking a highly trusted, detail-obsessed Executive & Personal Assistant to serve as the right hand to our Founder and CEO, Dr. Donna Housman. This role ensures Donna's time, energy, and attention are focused on the highest-impact work: advancing Housman Learning's mission and building strong relationships with partners, funders, and educators. You will manage the flow of Donna's day-calendar, communications, travel, presentation preparation, relationship context, social media presence, and follow-ups-and quietly provide the right information at the right moment so she can stay fully present with her audience and relationships. You anticipate needs before they arise and offer support in a way that is respectful, unobtrusive, and grounded. Key Responsibilities Calendar, Time, and Energy Management Own Donna's calendar end-to-end, including internal meetings, external engagements, speaking events, and personal appointments. Prioritize and re-prioritize time based on strategic importance and energy demands. Protect focus time and build buffers between demanding meetings; flag when schedule or load may be too high and impair her best work. Meeting, Presentation, and Follow-Through Support Prepare concise briefing materials for every meeting: who's who, organization, relationship history, goals, and key talking points. Draft, edit, and polish presentation decks using existing Housman content and Donna's input; adapt decks by audience (educators, policymakers, funders, conference attendees). When present at meetings/events, provide Donna with context (names, roles, prior discussions, personal details) via notes or quiet prompts, in a professional, seamless, and non-disruptive way. Capture action items and commitments after meetings and coordinate with internal teams to ensure follow-through. Relationship & Context Management Build and maintain a simple "relationship intelligence" system for Donna's key contacts: last touchpoints, what was discussed, commitments made, and helpful personal details. Ensure Donna always has a one-page snapshot (digital or printed) before significant calls and meetings. Communications & Gatekeeping Triage and respond to scheduling-related email and messages on Donna's behalf, maintaining a warm, professional tone that reflects her voice and Housman Learning's values. Filter and prioritize requests for Donna's time in line with organizational goals and existing commitments. Travel & Event Logistics Coordinate all logistics for Donna's travel (domestic and international), including flights, lodging, ground transport, itineraries, and contingencies. Provide on-site or virtual support for key trips, conferences, and events. Personal & Life Logistics (as agreed with Donna) Support selected personal responsibilities that directly affect Donna's bandwidth and effectiveness (e.g., scheduling personal appointments, gifts, special occasions, household vendor coordination). Maintain strict confidentiality and discretion at all times. Social Media & Public Presence Maintain and update Donna's professional social media presence on LinkedIn, Instagram, and TikTok, in alignment with Housman Learning's brand and communications guidelines. Post about Donna's appearances, talks, and events, including "impact shots" and behind-the-scenes moments that highlight her thought leadership and the organization's mission. Coordinate with internal marketing/communications staff to ensure consistent messaging, appropriate tagging, and content reuse across platforms. Internal Coordination Partner with operations, sales, and program teams to ensure Donna is set up for success in key strategic conversations. Track priorities and deadlines that require Donna's input or decisions and keep them visible and actionable. Systems, Organization, and Documentation Maintain clean, accessible systems for calendars, contacts, documents, d

Created: 2026-03-04