Purchasing Agent

The Purchasing Agent is responsible for coordinating and executing purchasing activities related to materials, equipment, maintenance, repair, and operational needs. This role ensures timely availability of quality products at the best possible pricing by maintaining effective vendor relationships, monitoring inventory levels, and negotiating contracts. The Purchasing Agent plays a key role in supporting production and operational efficiency through strategic sourcing and continuous vendor performance evaluation. Essential Functions and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below outlines the core responsibilities but is not exhaustive. Reasonable accommodations will be made to enable individuals with disabilities to perform these functions. Prepare and process purchase orders for materials, equipment, and maintenance/repair/operations (MRO) items. Monitor inventory levels and assist with posting receipts and production entries. Analyze market trends and vendor delivery systems to assess current and future material availability. Recommend appropriate order quantities based on demand forecasts and lead times. Manage inventory and supply flow between process vendors to ensure efficient material handling. Evaluate cost of goods and product quality to ensure optimal pricing and product performance. Follow up with suppliers to confirm order status, expedite deliveries, and ensure adherence to quality and delivery expectations. Communicate pricing changes, material shortages, or other supply chain disruptions to the Purchasing Manager promptly Secondary Functions Perform other duties as assigned to support procurement and company objectives. Education and Experience Requirements Bachelor's degree or equivalent experience preferred. 1-2 years of procurement experience in a manufacturing or production environment required. Valid driver's license required. Knowledge, Skills, and Abilities The following are representative of the knowledge, skills, and abilities needed to perform the role effectively: Proficiency with Microsoft Office and accounting or enterprise resource planning (ERP) software. Basic to intermediate skills in negotiating vendor contracts, pricing, and delivery terms. Strong verbal and written communication skills for effective interaction with internal teams, suppliers, and stakeholders. Ability to thrive in a fast-paced, deadline-driven environment. Sound analytical and problem-solving skills with strong attention to detail. Proficiency in mathematical calculations and cost analysis. Effective time management and prioritization skills. Ability to work independently while contributing to a team-oriented environment. Competence in operating standard office equipment (computers, phones, calculators, copiers, etc.). Physical Demands and Work Environment The physical and environmental conditions described below represent what is typically encountered in this role. Reasonable accommodations will be made for individuals with disabilities. Ability to sit or stand for extended periods in an office setting, with intermittent movement required. Ability to read and interpret documents such as invoices, purchase orders, and inventory reports. Manual dexterity to input data and operate office technology. Occasional exposure to manufacturing or warehouse environments may be required. Ability to drive to vendor or customer sites as necessary. Education and Experience Requirements Bachelor's degree or equivalent experience preferred. 1-2 years of procurement experience in a manufacturing or production environment required. Valid driver's license required. Knowledge, Skills, and Abilities The following are representative of the knowledge, skills, and abilities needed to perform the role effectively: Proficiency with Microsoft Office and accounting or enterprise resource planning (ERP) software. Basic to intermediate skills in negotiating vendor contracts, pricing, and delivery terms. Strong verbal and written communication skills for effective interaction with internal teams, suppliers, and stakeholders. Ability to thrive in a fast-paced, deadline-driven environment. Sound analytical and problem-solving skills with strong attention to detail. Proficiency in mathematical calculations and cost analysis. Effective time management and prioritization skills. Ability to work independently while contributing to a team-oriented environment. Competence in operating standard office equipment (computers, phones, calculators, copiers, etc.). Physical Demands and Work Environment The physical and environmental conditions described below represent what is typically encountered in this role. Reasonable accommodations will be made for individuals with disabilities. Ability to sit or stand for extended periods in an office setting, with intermittent movement required. Ability to read and interpret documents such as invoices, purchase orders, and inventory reports. Manual dexterity to input data and operate office technology. Occasional exposure to manufacturing or warehouse environments may be required. Ability to drive to vendor or customer sites as necessary.

Created: 2026-03-04