Administrative Assistant

Job Description: Client in Santa Rosa, California is a research and development organization that invents and delivers some of the world's highest-performance semiconductor technologies. HFTC is looking for a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization's Director and staff. Responsibilities: Essential capabilities include: The ability to communicate with clarity and purpose, verbally and in writing A strong sense of ownership, initiative, and drive for excellence in areas of responsibility The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding The highest integrity and verbal discipline to manage sensitive information A resourceful and creative approach to anticipating needs and solving problems A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment. Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of results Duties and corresponding skills are varied and include: Support for the HFTC Engineering Director & HFTC Operations Director & their staff. Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications. Generate purchase orders, prepare correspondence. Track department finances and reconcile differences between expected and actual spending. Create presentation material (e.g. slides) based on draft content provided. Perform confidential administrative duties using knowledge of organization policies and practices. Own and administratively drive the system of calendaring reviews, staff meetings, 1/1's and processes; track & communicate deadlines & due dates. Schedule and arrange appointments, meetings and travel itineraries. Own internal & external meeting logistics: attend internal meetings, take meeting notes when appropriate, denote action items and communicate appropriately. Anticipate and plan calendar events & projects. Coordinate with other executives, assistants & suppliers. Process expense reports

Created: 2026-03-04