Purchasing Specialist

Position Type: Classified Administrative/Purchasing Specialist Date Posted: 2/23/2026 Location: Administration Center Date Available: 07/01/2026 Closing Date: Until Filled TITLE: Purchasing Specialist SUPERVISOR: Director of Finance JOB SUMMARY: Plans, organizes, and is responsible for all District and school-level purchasing activities to ensure timely, cost-effective procurement in compliance with applicable laws, school policies and budgetary requirements. ESSENTIAL FUNCTIONS: Responsible for the procurement of goods, services and equipment to ensure quality, cost-effectiveness, and compliance with applicable laws, regulations, and District policies. Oversee major purchases related to opening and expanding schools, ensuring expenditures are paid in a timely manner. and within budget. Responsible for the publication and evaluation of bids; review submissions for compliance with specifications and legal requirements. Research, recommend and implement innovative and more efficient ways to conduct procurement. Serve as a resource and consultant to District staff regarding purchasing laws and policies and procedures. Monitor centralized purchasing policies and promote District-wide adherence. Organize and manage surplus auction to efficiently dispose of obsolete or surplus equipment. Maintain accurate purchasing records and documentation to ensure compliance and audit readiness. Manage the District's participation in the bank procurement card (P-card) program and the District's Amazon account. Coordinate participation in State of Illinois joint purchasing programs and community cooperative purchasing initiatives. Administers vendor relationships and serves as the primary liaison between vendors and the District. Process purchase requisitions and issue purchase orders. Participates in professional development, training, and continuing education opportunities. Maintains capital asset purchases and disposals for fixed assets. Works with external auditors on depreciation schedules for the annual audit. Responsible for maintaining and updating vendor accounts to produce 1099 tax forms, making sure all proper tax forms are updated and accurate. Responsible for maintaining and keeping the certificate of insurance current on active vendors. ADDITIONAL RESPONSIBILITIES: Other duties which may be assigned by supervisor. QUALIFICATIONS: EDUCATION: Associates or Bachelor's Degree desirable EXPERIENCE: Minimum of three (3) years of purchasing experience preferred. SKILLS AND ABILITIES: General knowledge of school district purchasing practices Strong leadership skills in purchasing, warehousing, and staff performance Knowledge of sound purchasing and procurement principles Ability to make informed decisions and appropriately delegate responsibilities Ability to develop and implement short- and long-range plans Ability to work effectively as part of a central office team Strong verbal and written communication skills Proficiency with computers and software applications, particularly spreadsheets Ability to serve as a role model and contribute to an environment that supports student learning and engagement WORK ENVIRONMENT AND PHYSICAL ACTIVITY: Work is performed in an environment where unusual temperature, noise and hazards are existent. Work requires lifting, pulling or pushing, frequent walking and standing during the normal performance of tasks and responsibilities. TERMS OF EMPLOYMENT: This is a 12-month position. SALARY RANGE: $62,000-$70,000 BENEFITS SUMMARY: Medical/Vision and Dental coverage through BCBSIL FSA and Dependent DayCare accounts Life, AD&D, and Long Term Disability insurance IMRF contribution included in base salary 403B Yearly professional development allotment EVALUATION: Performance will be evaluated in accordance with Board policies governing the evaluation of Professional personnel. EQUAL OPPORTUNITY EMPLOYER

Created: 2026-03-04