Administrative Assistant II (Financial Secretary) - ...

Position Type: Administrative Assistant (Secretarial)/Administrative Assistant II (Financial Secretary) Date Posted: 3/2/2026 Location: District Office or other site Closing Date: 03/06/2026 GENERAL INFORMATION: Administrative Assistant II (Financial Secretary) - Child Nutrition Dept. District Office Start Date: To be determined Full-time, Permanent SALARY: State and local salary based on education experience. For approximate salary, see salary tables:BENEFITS: PREFERRED QUALIFICATIONS: Experience in the State of Delaware First State Financials (FSF) accounting system. Experience in the State of Delaware School Child Nutrition processes, procedures and reporting requirements. Strong Financial Accounting and Audit experience. Experience in QuickBooks QUALIFICATIONS: High School Diploma with training in business education skills as part of your high school program; or, post high school business and accounting training. Knowledge and/or experience with computerized payroll, QuickBooks, and the PCS revenue control system. Knowledge of federal, state and local accounting and audit requirements. Ability to develop effective working relationships with colleagues and staff. Effective written and oral communication skills. Must have completed support staff application packet, letter of interest and current resume on file prior to closing date JOB DESCRIPTION: This position is part of the Child Nutrition team. The incumbent is responsible for the effective, efficient and accurate performance of assigned job functions. The incumbent is responsible for all financial related matters within the unit. REPORTS TO: Supervisor of Child Nutrition JOB DESCRIPTION: This position is part of the Child Nutrition Services team. The incumbent is responsible for the effective, efficient and accurate performance of assigned job functions. The incumbent will also serve as the point of contact for staff and/or assigned operating units. PERFORMANCE RESPONSIBILITIES MAY INCLUDE THE FOLLOWING: Review and process various types of financial transactions in the FSF accounting system related to job assignments Preparation of various reports related to job assignments Prepare and Reconcile department accounts as assigned (e.g., invoices, receipts, daily deposits, etc.) for the purpose of maintaining accurate balances and complying with district accounting practices in QuickBooks or similar software program Serve as a liaison to district staff and/or operating units as assigned Prepare/process/review supporting documentation related to district procurement activities Provide guidance and support related to internal account financial transactions for assigned operating units Process documents and materials (e.g. free and reduced meal applications, applications chosen for verification, food orders, work orders, purchase order requisitions, quotes for supplies and equipment, Personnel Action forms, schedules, agendas, mail, etc.) for the purpose of ensuring compliance with financial, legal and administrative requirements and disseminating information to appropriate parties. Provide professional customer service and respond in a timely manner to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required. Process reimbursements, ordering and distribution of department supplies for the purpose of acquiring necessary resources to support department operations. Serves as backup to other Business Office team members, as necessary Participate and/or provide supporting information for internal and/or external audits. Other duties as assigned. Professional Responsibilities Able to establish and maintain collaborative working relationships. Willingness to accept guidance and suggestions. Able to communicate effectively both orally and in writing. Able to work independently and exercise initiative. Able to maintain confidentiality. Willingness to continue professional growth and development. Able to work with other cultures represented in the community Competencies: Success in this position requires the following knowledge, skills, and abilities Knowledge Strong Knowledge of MS Office (Excel, Word, PowerPoint and Access) and Quickbooks software programs Knowledge of federal, state and local accounting and audit requirements Understanding of Equity initiatives & resources that promote a culture of diversity and inclusion embracing differences as a strategic opportunity towards leading the District's efforts to build a culture of equality and embodiment for all students, families, employees and the community. Must be aware of relevant policies and procedures mandated by the State of DE and the Cape Henlopen School District. Skills Active listening -Giving full attention to what others are saying and taking the time to understand what is being said. Social perceptiveness - Being aware of others' reactions and understanding why they react as they do. Coordination & Flexibility - Adjusting actions in relation to others' actions, and an openness to accepting new assignments and duties. Communicating - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person Abilities Interpersonal Relationships - Developing constructive and cooperative working relationships with students and staff, and maintaining them over time. Oral comprehension - Able to listen and understand information and ideas presented through spoken words and sentences. Oral expression - Able to communicate information and ideas in speaking so others will understand. The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all duties, responsibilities and competencies that may be required. Current employees must submit an internal application through Recruiting & Hiring by March 6, 2026. When applying online, you must: 1. Apply for the vacancy desired. 2. Upload a letter of interest. 2. Submit your application. Your application is not submitted until you click the submit button and get verification. The Cape Henlopen School District reserves the right to extend or shorten the application and/or interview period and to modify job requirements. A satisfactory Criminal Background Check, DE Child Protection Registry, and TB test are required for all new employees. The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. (El Distrito Escolar Cape Henlopen ofrece oportunidades iguales de empleo y sin discriminaci n de raza, color, credo, religi n, g nero (incluyendo embarazo, parto y sus condiciones m dicas), nacionalidad, ciudadania o ascendencia, edad, discapacidad, estado civil, servicio military(veterano), informaci n gen tica, orientaci n sexual, o identidad de g nero, en contra de v ctimas de violencia dom stica, ofensas sexuales, acecho, o bajo cualquier otra categoria protegida por la ley local, estatal, y federal.) Ned Gladfelter, Employee/Student Compliance Officer: OCR/Title IX/504 Office of Human Resources; Amanda Archambault, Student 504 Compliance Officer, 1270 Kings Highway, Lewes, DE 19958.

Created: 2026-03-04