Administrative Assistant

Snapshot / Role Overview We're seeking an Administrative Assistant in the Inland Empire to provide comprehensive administrative support for commercial HVAC operations. Impact • Support daily operations for busy commercial HVAC service and construction company • Ensure efficient communication between field teams and office personnel • Maintain organized records and documentation systems • Contribute to professional customer service and company reputation Responsibilities • Answer multi-line phone system and direct calls to appropriate personnel • Prepare correspondence, reports, and presentations for management • Maintain filing systems and organize company documents • Process expense reports and coordinate travel arrangements • Schedule appointments and coordinate meetings for management team • Order office supplies and maintain inventory of administrative materials • Support human resources functions including new hire paperwork • Assist with special projects and administrative tasks as assigned Requirements Must-Haves:• 2+ years general administrative or office experience • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) • Strong organizational and time management skills • Excellent verbal and written communication abilities • High school diploma or equivalent required • Professional appearance and phone manner Nice-to-Haves:• Experience in construction or service industry • Customer service background • Bilingual (English/Spanish) communication • Associate degree in business or administration Compensation & Logistics Competitive salary depending on experience; benefits include health insurance, dental coverage, PTO, holidays, and retirement plan. Call to Action If you're ready to advance your career in mechanical construction, apply today or connect with us to learn more. Compensation & Logistics Competitive salary depending on experience. Comprehensive benefits package including health insurance, dental coverage, vision plan, paid time off, holidays, retirement savings plan, and professional development opportunities. Call-to-Action If you're ready to advance your career in mechanical construction, apply today or connect with us to learn more about this exciting opportunity.

Created: 2026-03-04