Attendance Clerk

Primary Purpose: Maintain accurate student attendance records and support campus attendance procedures in compliance with district policy, state requirements, and compulsory attendance laws. Serve as the campus point of contact for attendance documentation, data entry, and communication with students, staff, and families regarding attendance-related matters. Qualifications:Education/Certification: High school diploma or GED Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines Experience: 3-5 years data entry experience preferred Major Responsibilities and Duties:Attendance Recordkeeping and Data Entry Maintain accurate daily attendance records for all students assigned to the secondary campus. Enter and update attendance data in the district student information system in a timely manner. Review teacher-submitted attendance for completeness and follow up on missing or inconsistent entries. Process tardies, early check-outs, and absences according to campus and district procedures. Code absences based on documentation received and district/state attendance guidelines. Maintain documentation files for attendance notes, medical excuses, court documents, and other attendance-related records. Prepare and distribute attendance reports for campus administration as requested. Communication and Customer Service Receive and document parent/guardian calls, notes, and emails related to student absences. Communicate attendance concerns, missing documentation, and attendance procedures to parents/guardians and students. Provide courteous and professional service to students, families, staff, and visitors. Assist campus staff with attendance questions and procedures. Compliance and Reporting Support campus administration in monitoring attendance trends and identifying students with excessive absences or tardies. Assist with notices, letters, and documentation related to compulsory attendance requirements and truancy prevention efforts, as directed. Ensure attendance records are maintained in accordance with district policy, state requirements, and records retention guidelines. Assist with audits, PEIMS reporting preparation, and attendance verification processes as assigned. Front Office/Campus Support Assist with front office duties as needed, including answering phones, greeting visitors, and routing inquiries. Support student check-in/check-out procedures and verify authorized pick-up when applicable. Assist campus administration and counseling office with enrollment/withdrawal attendance record requests as assigned. Participate in campus training and meetings related to attendance, student records, and office procedures. Other Complete other duties as assigned. Maintain confidentiality. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Created: 2026-03-04