Executive Assistant

DescriptionPOSITION TITLE: Executive Assistant REPORTS TO: Executive Director/Director of Human Resources POSITION DESCRIPTION SUMMARY: The Executive Assistant manages the donor data base, personnel data management, provides support for Human Resources and Executive Director and coordinates, meetings, trainings and events. ESSENTIAL JOB FUNCTIONS: • Manage the development of a strong donor data records management system including donor entry, gift management records, donor background/appointment information and relationships. • Provide administrative support to the Executive Director, including coordinating meetings and events, scheduling and preparing materials and documents. • Support Human Resource management data base including posting job information, managing changes in employee records and providing other administrative support for human resources. • Prepare thank you notes/gift acknowledgements within 48 hours of receipt, including cash and in-kind contributions. • Develop social media content, communication and marketing materials as requested. • Provide support for community awareness activities and fund raising events. • Maintain records for the board of directors. • Support the manage the maintenance of the MailChimp data bases including updates for changes to staff, donors, community partners. • Coordinate in kind donation acceptance and record keeping • Coordinate tours of the programs and speaking engagements/presentations. • Prepare reports, power points or other documents as required. • Participate in department meetings and the development of strategic department initiatives.RequirementsMINIMUM QUALIFICATIONS • Ideally a BA in communications, marketing or data management. An AA or technical school training with experience will be considered. • A minimum of 2 years of experience preferred; prior nonprofit experience ideal. • Experience working with and supporting a team. • Excellent ability to communicate and work effectively with a variety of internal and external stakeholders. • Outstanding organizational and communication skills. • Ability to work on a daily basis utilizing standard office equipment. • Ability to use computer system, software and to work well with technology. • Ability to use independent judgment, analytical/decision-making skills, verbal and written communication skills, human relations skills, team working skills, and organizational skills. • This position consists of frequent sitting and/or standing for extended periods of time.

Created: 2026-03-04