Office Assistant - Capital

Salary: $36,398.00 - $41,873.00 Annually Location : Glen Arm, MD Job Type: MERIT Job Number: 01.600 01-25 CAPITAL Department: PROPERTY MANAGEMENT Opening Date: 01/05/2026 Closing Date: Continuous Pay Schedule I, Grade 19, Regular Schedule: 35 hours per week A vacancy exists in Property Management, Office of Budget and Finance. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants. All interested candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications. Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You MUST attach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Examples of Duties Under general supervision, performs comprehensive office administration and clerical duties in support of an office. Examples of Essential Duties Uses automated office systems, such as a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions. Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail. Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes. Sets up and maintains office databases and files. Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records. Performs queries and compiles routine reports from various data sources. Assembles data for inclusion in narrative and statistical reports. Creates and updates office spreadsheets. Establishes and maintains confidential files and records. Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints. Determines release of information according to established procedures and confidentiality. Initiates the process of purging and updating files. Opens, date stamps, and distributes incoming mail to appropriate staff. Tracks the handling of correspondence and/or written complaints to the time of completion. Ensures office responses are completed in a timely manner. Greets and directs clients and visitors. Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary. Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Types, photocopies, and distributes meeting agendas and/or minutes. Prepares or assists in the preparation of personnel related documents and forms. Performs timekeeping functions for the work unit. Operates office machinery, such as photocopiers, calculators, telephones, scanners, and printers. Examples of Other Duties Maintains simple financial and statistical records. Reconciles account balances. Orders and maintains office supplies. Prepares and processes purchase orders, direct payments, and invoices. Verifies procurement card purchases. May take verbatim notes or minutes. May lead and instruct others. Performs other related duties as required. (NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.) QualificationsRequired Qualifications Possession of a high school diploma or an appropriate equivalent Plus One (1) year typing, word processing, or secretarial experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience. Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application. Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. () Mail or deliver documents to: ATTN: Office Assistant (Property Management) Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204 You MUST attach your transcript(s), degree(s), license(s) and certification(s) to your application. Unofficial copies are acceptable. EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes. Conditions of EmploymentPhysical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities. Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check Employment Benefits for Full-Time, Merit or Classified Employees Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise. Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Smoke free workplace All Baltimore County offices are smoke free. Drug free workplace Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination. SalaryAnnual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance General Increases - Cost of living increases and adjustments may be granted as legislated. Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County. Employee Assistance Program Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life. Health Insurance Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include: Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs. Life Insurance Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000. Retirement Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions. Paid Leave Paid benefits listed below vary depending upon the Classification. Sick Leave Vacation Leave Personal Leave Holidays Bereavement Leave Jury Leave Military LeaveBaltimore County Employees Federal Credit Union Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services. Direct Deposit Payroll through direct deposit to the financial institution selected by employee is required. Educational Assistance 70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group. Deferred Compensation Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice. Disclaimer This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions. 01 The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. If you cite experience in your response that is not included on the Work History section of this application, your application may be considered incomplete and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience. I have read and acknowledge the above instructions. 02 Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time. I have read and acknowledge the above statement. 03 Baltimore County government considers qualifying experience for the Office Assistant position to be (examples): Medical secretary, legal secretary, legal assistant, administrative assistant, receptionist, data entry operator/clerk, account clerk, shop clerk, office clerk, medical billing clerk/assistant. I have read and understand the above statement. Yes No 04 Select the option that best describes your combination of education and experience. High School or equivalent and at least two years' general clerical experience. 30 college credits and at least one years' general clerical experience. AA degree in any field BS degree in any field I do not have any of the above combinations of education and experience. 05 Select the language(s), other than English, in which you are proficient in reading, writing and/or speaking. If you choose "Other" please list in the following question. Spanish Russian Other Not applicable. 06 If you chose "Other" in the previous question, list the languages other than Spanish, Russian or English with which you are proficient in speaking, reading and/or writing.If you chose "Not Applicable" enter N/A. 07 Customer Service - Many positions require working with clients or customers, either on the telephone or in person. Select the answer that best describes your experience. I have customer service experience; however, I am not interested in a customer service job I have customer service experience dealing with customers/clients in person I have customer service experience dealing with customer/clients on the telephone I have customer service experience dealing with customers both in person and on the telephone I have little or no experience dealing with customers/clients in person or on the telephone 08 Software Select the software and/or other systems with which you have specific education and/or experience. Select all the apply. Qualified Applicants selected for an interview will be asked to demonstrate their proficiency as part of the selection process. Microsoft Windows Microsoft Word Microsoft Excel Microsoft Access Microsoft PowerPoint Microsoft Publisher Adobe Office Suite FaxCom Software SharePoint Software WebEx I have no experience in any of the above listed software applications. 09 Spreadsheets Select the choice that best describes your experience using Microsoft Excel or other spreadsheet software. Create & modify spreadsheets, create & modify formulas, format spreadsheets, enter & update data. Modify formulas, format spreadsheets, enter & update data in existing spreadsheets. Enter or update data in existing spreadsheets. Not applicable. No experience as described above. 10 Word Processing Select the option that best describes your experience using Microsoft Word or other word processing software. Create, format, modify, merge, track changes to and print text documents, outlines, tables, charts, labels, envelopes, forms and other documents. Create, format, modify and print letters and other text documents. Not applicable. No experience as described above. 11 Microsoft Word How would you describe your level of experience using Microsoft Word? Qualified applicants selected for an interview for positions that require skill in MS Word will be asked to demonstrate their proficiency with MS Word as part of the selection process. I am an advanced user. I am an intermediate user. I am a beginner user. I do not have experience using Microsoft Word. 12 Email/Calendar Select the choice that best describes your experience using Outlook or other e-mail/calendar software. Maintain calendars for multiple users; schedule events; create, send and receive email correspondence with attachments. Schedule events; create, send and receive email correspondence with attachments. Create, send and receive email correspondence. Not applicable. No experience as described above. 13 Internet Select the choice that best describes your experience using the Internet. Research topics; download and save text and image files. Research topics; download and save text files. Research topics. Not applicable. No experience as described above. 14 Procurement Select the tasks for you which you have had responsibilty in the procurement of goods, services, supplies or equipment. Check all that apply. preparing and processing contracts maintaining automated purchasing systems providing advice or guidance regarding procurement decisions reviewing purchase requests, requisitions, or direct payments monitoring procurement card purchases I do not have experience with any of the tasks listed below. 15 Facilities Management Select the choice(s) that best describe your experience related to facility management. Select all that apply. Coordinate cleaning services Coordinate maintenance services Coordinate use of space by multiple customers Coordinate courier services Coordinate emergency repairs Track utility usage and costs Maintain building supplies inventory Not applicable: no experience as described above 16 I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit log into your account, and edit your profile. Yes Required Question

Created: 2026-03-04