Executive Administration

Location: Milford, OH 45150 Experience: 5-10 years Education: Associate degree Hourly Rate: $20-$30 Work Schedule: 5 days a week, in office Job Summary The Executive Administrative position is responsible for independently performing day-to-day administrative and facility operations in alignment with organizational management systems and policies. Key Responsibilities Administrative & Facility Management Handle all aspects of facility management, including but not limited to security coordination, housekeeping, material movement, front office management, inventory control, and compliance management. Security Management Manage aspects of physical security, including ensuring optimal functioning of security and access control systems. Monitor CCTV coverage, analyze security system data, manage electronic access (assigning/revoking), reconcile data, and generate reports to ensure compliance with information and security policies. Procurement & Inventory Management Ensure timely procurement of office and break-room supplies (e.g., tea/coffee) to maintain uninterrupted facility operations. Purchase Functions Ensure timely procurement of required items by adhering to organizational procurement policies, including negotiations, vendor management, purchase requisitions, and payment processing. Audits & Compliance Ensure audit readiness of the location by complying with and enforcing company policies. Participate in audit preparation as required. Ensure compliance with statutory requirements, building codes, and workplace regulations. Ensure adherence to Work Environment Guidelines and Health, Safety & Environment (HSE) standards. Maintain health, safety, and environmental records for internal and external audits. Conduct fire safety and health & safety briefings and drills at regular intervals. Documentation, Reports & Returns Review daily, monthly, and preventive maintenance reports, seat occupancy reports, CCTV drill reports, and other documentation for accuracy and timely submission to corporate stakeholders. Ensure important location documents (e.g., operational procedures, service agreements, registers, and logs) are prepared and reviewed in a timely manner. Additional Administrative Duties Receive clients and guests at the front desk and coordinate arrangements for client visits, including local travel, transportation, accommodation, and meeting logistics. Receive and dispatch FedEx, UPS, DHL, and other packages. Manage mail collection and distribution. Maintain conference room reservations and ensure rooms are clean and ready for meetings. Order and manage pantry, copier, and office supplies. Coordinate maintenance and cleanliness of equipment and liaise with building management. Maintain seat occupancy data. Create UPS shipping label requests. Arrange in-house and external events as requested by location leadership in accordance with company guidelines. Handle billing and other administrative duties as assigned by the supervisor. Be available on site during all working days to ensure effective administration of the premises. Perform any other administrative requirements as directed by leadership. Required Knowledge & Skills Basic knowledge of health, safety, and environmental guidelines. Basic knowledge of landscape management. Strong organizational and coordination skills. Ability to manage multiple administrative functions independently. Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.

Created: 2026-03-04