Operations & Finance Manager

DescriptionAbout Us Pack On The Go has been serving Florida families and businesses for over 20 years. We're more than a moving, storage, and restoration company - we help people put their lives back together, one box at a time. With a team of 22 employees and growing, we're looking for a dependable, organized leader to be a key part of our next chapter. The Role We're seeking an Operations & Finance Manager to serve as the owner's right hand. This is a unique position that blends bookkeeping/financial responsibilities with operational leadership. You'll oversee day-to-day office and field operations, keep financials accurate, and help drive efficiency as we continue to grow. ResponsibilitiesFinancial / Bookkeeping • Oversee accounts payable, accounts receivable, invoicing, and reconciliations. • Manage payroll (with outside provider support). • Maintain financial records, job costing, and reporting. • Work with the owner on budgeting, cash flow, and growth planning. • Collections Outreach. • Assist with estimation using Xactimate. Operations / Management • Coordinate with operations managers on scheduling, dispatch, and project tracking for crews. • Support compliance and administrative requirements. • Supervise office staff and assist with training/standards. • Serve as the go-to problem solver and right-hand to ownership. • Assist with managing or repairing claim items. • Delegate and manage Workflows. • Assist with onboarding and other HR Functions. Qualifications • Experience in operations, office management, or business management. • Detail-oriented, organized, and process-driven. • Comfortable leading people and communicating with customers. • Someone who thrives in a growing, fast-moving company. • Proven experience as a bookkeeper, accounting clerk, or administrative assistant (preferably in restoration, construction, or related industries). • Proficiency with QuickBooks (or other accounting software) for invoicing, reconciliation, and reporting. • Strong understanding of accounts payable, accounts receivable, and general ledger processes. • Familiarity with Xactimate or similar estimating software is a plus. • Experience working with insurance claims, adjusters, and carriers preferred. • Excellent organizational and time-management skills; able to handle multiple projects and deadlines. • Strong attention to detail and accuracy in both financial and administrative tasks. • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable learning new systems. • Ability to communicate clearly and professionally with team members, clients, and vendors. • A proactive, dynamic personality with the energy to adapt in a fast-paced environment. • Willingness to grow with the company and take on additional responsibilities over time. • High level of integrity and confidentiality when handling sensitive financial and client information.

Created: 2026-03-04