EXECUTIVE ASSISTANT

Summary Summary: This position offers comprehensive administrative support to the Executive Director, including managing complex scheduling, correspondence, communications, and document preparation (such as emails, calls, memos, and reports). The role also involves coordinating travel logistics and handling highly confidential matters. Additionally, it includes general office management and administrative coordination, with an emphasis on meeting deadlines and ensuring smooth operations. The position requires interaction with program staff, management, the Board of Directors, staff, funders, and external stakeholders. Key Responsibilities: Provide comprehensive administrative support to the Executive Director. Manage and organize the Executive Director's intricate daily calendars and activities, effectively resolving any scheduling conflicts that may arise. Assist in preparing for board committee meetings by sending out invitations and reminders, tracking attendance, writing minutes, and following up on action items. Draft and edit letters, emails, correspondence, memos, and formatted reports; develop presentation materials with the requisite approval from the Executive Director. Coordinate travel arrangements for the Executive Director and support staff. Prepare for meetings attended by the Executive Director, including arranging the meeting room (in person or virtually), procuring refreshments, and attending the meeting as necessary. Maintain organized filing systems and databases while ensuring the confidentiality of sensitive information. Collaborate with Directors on the formulation of the annual staff meeting schedule. Oversee the monthly Staff Meetings for the organization by preparing the agenda, coordinating the completion of PowerPoint presentations, and organizing food for in person meetings. Assist in the preparation, processing, and management of government grants by entering and maintaining accurate funder contact information, tracking report deadlines and submissions in Raiser's Edge, and ensuring the grant proposal folder is current. Monitor all grant and program contracts, including those submitted to the legal team for review and approval. Procure office supplies as needed. Process check requests or submit invoices for payment through the Requisition Center (RQC) system. Maintain and track subscription services for online media, video conferencing, and related databases. Support special projects, research initiatives, and other duties as assigned. Education: BA required or five (5) years administrative experience in an executive environment in lieu of degree. Skills: Proficient in technical skills, particularly with the Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook), as well as Raiser's Edge and Access. Demonstrates exceptional customer service capabilities. Capable of functioning independently with minimal supervision in a dynamic, fast-paced environment. Exhibits strong organizational abilities, including proficiency in multitasking and establishing priorities effectively. Possesses excellent verbal and written communication skills. Displays meticulous attention to detail coupled with robust organizational skills. Work Environment: This position necessitates occasional travel utilizing a personal vehicle. A valid driver's license and proof of car insurance coverage are required. Additionally, some evening and weekend work may be necessary. FULL TIME 35 HOURS WEEKLY, MONDAY-FRIDAY SALARY RANGE $60 TO $62K Additional Information Who We Are: LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care. What We Offer: Impact: Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients. Growth : Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification. Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support - improving both workflow efficiency and patient outcomes and allowing you to work at the top of your license. Benefits : Competitive compensation (additional compensation such as overtime, shift differentials, premium pay, and bonuses may apply depending on job), comprehensive health plans, free parking, and wellness programs. Why LifeBridge Health? With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region: Sinai Hospital of Baltimore, Grace Medical Center, Northwest Hospital, Carroll Hospital, and Levindale Hebrew Geriatric Center and Hospital. Our organization thrives on a culture of CARE BRAVELY-where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare. LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.

Created: 2026-03-04