Executive Assistant

Benefits: Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Executive Assistant Fit Fusion | Remote / Executive Support About Fit Fusion Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We're building strong teams, scalable systems, and a culture that values both people and performance. About the role We are looking for an exceptionally capable, high-energy Executive Assistant who thrives in a fast-moving, multi-executive environment and is excited to go far beyond traditional calendar-and-travel support. This is not a classic "gatekeeper" EA role. We need a true jack-of-all-trades partner who can seamlessly move between high-level executive support, project ownership, brand voice & experience shaping, and creating clear, professional internal documentation/systems. You will be one of the most connected and trusted people in the organization - someone who can keep three very busy executives aligned while simultaneously driving important cross-functional projects to completion. Key responsibilities • Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters) • Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches) • Create, write, and maintain high-quality internal documentation including: • Operations & brand manuals • Leadership presentations & briefings • Process playbooks • Training materials • Internal brand guidelines & experience standards • Help define, protect, and evolve FitFusion's internal brand voice, employee experience standards, and "how we do things here" cultural DNA • Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments • Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives • Bring strong judgment about what deserves executive attention vs. what can/should be handled independently Must-have experience & capabilities • 5-+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments) • Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs) • Demonstrated experience owning and successfully delivering cross-functional projects end-to-end • Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly • Extremely strong organizational instincts, discretion, and emotional intelligence • High tolerance for ambiguity + ability to create structure where none currently exists Strongly preferred (but not strictly required) • Prior experience contributing to internal brand definition, brand excellence, employee experience design, or culture-building initiatives • Fitness / wellness industry background (we love people who understand the member + team member experience at a visceral level) • Formal or informal project management experience (Asana, , ClickUp, etc.) Personal qualities we value highly in this role • Calm under pressure, especially when multiple executives are moving in different directions • Proactive - you see the next logical step before anyone asks • Pride in craft - you care deeply about quality of communication, design, and user experience (even if it's "just" an internal manual) • Low ego, high ownership • Genuine enjoyment of helping very busy people succeed • Sense of humor appreciated (things move fast and sometimes get absurd) Why You'll Love It Here Collaborative, people-first culture that values initiative and ownership. Competitive pay: $78,000-$85,000 (depending on experience and location). Comprehensive benefits package and growth potential. FLSA Status: Exempt Reports To: Director of People & Culture This is a remote position. Compensation: $78,000.00 - $85,000.00 per year

Created: 2026-03-04