Executive Assistant, Health Prevention & Coordinated ...

Salary: Depends on Qualifications Location : Houston, TX Job Type: Regular Full-time Job Number: 16279 Department: Public Health Services Division: Health Prevention & Coordinated Care Opening Date: 02/19/2026 Closing Date: 5/13/2026 11:59 PM Central Position Description If you're looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health. About Harris County Public Health: Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant. Position Overview: Under the direction of the Health Prevention and Coordinated Care (HPCC) Division Director, the HPCC Executive Assistant will provide administrative support for the HPCC Director and Associate Director. The HPCC Executive Assistant will be responsible for handling all the office-related affairs to ensure smooth and efficient operations and continuous quality improvement. Duties & Responsibilities:Provides comprehensive administrative support to the Division Director, including calendar management, scheduling, and serving as the primary point of contact for internal and external stakeholders. Coordinates travel and expense processing, including arranging travel, maintaining itineraries, preparing travel documents, and processing expense reports and P-Card transactions in coordination with Finance. Manages correspondence and records, assisting with the preparation, review, filing, and maintenance of paper and electronic documents, such as Commissioner Court requests, on behalf of the Director. Plans, coordinates, and supports meetings, appearances, presentations, including preparing agendas and materials, managing logistics, attending meetings as needed, and taking meeting minutes. Oversees office operations and support functions, including ordering supplies, maintaining inventory records, and ensuring an organized office environment to support staff morale and operational efficiency. Other duties as assigned. Harris County is an Equal Opportunity Employer If you need special services or accommodations, please call (713) 274-5445 or email This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.Requirements Education:High school diploma or equivalent Experience: At least seven (7) years of experience in administrative support role Knowledge, Skills and Abilities:Advanced knowledge in MS Office Suite (Word, Excel, PowerPoint, & Outlook) Excellent communication skills (verbal and written) Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment Ability to maintain confidentiality when dealing with sensitive information Ability to work well with teammates Excellent customer service skills Core Competencies: Organizational Leadership Understands the organizational mission Understands ethics and public good; is concerned with public trust Demonstrates respect for the opinions and beliefs of others Collaboration Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission Demonstrates a sense of responsibility for the success of the group Collaborates with others to improve quality and address needs Innovation Ability to adapt to change Interpersonal Abilities/Personal Characteristics Treats others with courtesy, sensitivity, and respect Behaves in an honest, fair, and ethical manner Assesses and recognizes own strengths and weaknesses Uses sound judgment Self-motivated Organizes and maintains work environment to allow for maximum productivity Communication Communicates clearly and effectively, both orally and in writing NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. Preferences Education:Associate's Degree Experience:Public health/community-based experience General Information Position Type and Typical Hours of Work:This is a full-time - regular position Days and hours of work are typically Monday through Friday, from 8am to 5 pm May be required to work long and irregular work hours in circumstances of public health emergencies or to meet departmental deadlines Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands: Frequently required to sit or stand, use manual dexterity, speak, listen, hear, and write. Works in an office or indoor environment with little or occasional light physical effort and moderate noise. May occasionally lift and move up to 25 pounds and occasionally lift to 50 pounds. Work Location: Harris County Public Health: Health Prevention & Coordinated Care - 1111 Fannin St. Houston, Texas, 77002. Employment may be contingent on passing a drug screen and meeting other standards.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan. The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits Medical Coverage Dental Coverage Vision Coverage Wellness Plan Life Insurance Long-Term Disability (LTD) Insurance Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Paid Time Off (PTO) Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) Eleven (11) County-observed holidays One (1) floating holiday per year Paid Parental LeaveSick Leave Retirement Savings Benefit 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: Professional learning & development opportunities Retirement pension (TCDRS defined benefit plan) Flexible work scheduleMETRO RideSponsor Program Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas. In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: 01 Which of the following best describes your highest level of education completed as it relates to this position? High School or Equivalent Associate's Degree Bachelor's Degree Master's Degree or higher N/A; No Degree 02 Which of the following best describes your verifiable Public health/community-based experience.(To be considered, the qualifying experience must be documented in your application's employment history) I have worked directly in a public health or community-based program (health department, clinic, nonprofit, outreach program, etc.) My experience is in a related field (social services, healthcare support, education, transportation/logistics, emergency response, community programs, etc.) I have limited direct public health experience, but I have transferable skills (customer service, coordination, documentation, safety compliance, transportation, or operational support) I do not have this experience 03 Please provide details about your verifiable experience in Public health/community-based roles.DO NOT USE "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities, (d) employment dates (ex. MM/YYYY to MM/YYYY). If you do not have this experience, please type "None" in the space provided. 04 Which of the following best describes your verifiable experience in an administrative support role.(To be considered, the qualifying experience must be documented in your application's employment history) Less than seven (7) years. Seven (7) years or more. I do not have this experience. 05 Please provide details about your verifiable experience in an administrative support role.DO NOT USE "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities, (d) employment dates (ex. MM/YYYY to MM/YYYY). If you do not have this experience, please type "None" in the space provided. 06 Which of the following best describes your verifiable experience with Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook) .(To be considered, the qualifying experience must be documented in your application's employment history) Basic- I have used Microsoft Office before but mainly for simple tasks such as opening/editing documents, basic data entry, or sending emails, Intermediate- I regularly use Microsoft Office for standard tasks such as typing documents, basic spreadsheet entry, simple presentations, and email communication Advanced- I use Microsoft Office daily and can independently create formatted documents, build spreadsheets with formulas/functions, and manage email/calendar professionally without assistance." Required Question

Created: 2026-03-04