Administrative Assistant, Clinical Faculty 2 - College ...

Administrative Assistant, Clinical Faculty 2 - College of Osteopathic Medicine Salary: $24.73 per hour Benefits: Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents. Details at Location: College of Osteopathic Medicine Position Status: Full-time Hours: Varied Position Number: 000637/30-451 FLSA Status: Non-exempt POSITIONSUMMARY: This highly skilledparaprofessional position requires the exercise of considerable initiative,independent judgment, high-level administrative work, and discretion to supportand facilitate the role of the Clinical Affairs Faculty and the ClinicalAffairs Department. The positionreports to the Chair of Specialty Medicine, Clinical Affairs. DUTIESAND RESPONSIBILITIES:Provides overall administrativesupport to the Chair of Specialty Medicine and the Division Chiefs under theDepartment of Specialty Medicine in the College of Osteopathic Medicine (COM): Takes proactive initiative to support the dailyfunctioning of the Chair and Division Chiefs Manages the Chair and Division Chiefs' appointmentcalendar and coordinates with others within the COM, University, and outsideentities to meet scheduling needs Assists Chair and Division Chiefs prepare forlectures, labs, and all things related to delivering curriculum to students Develops and maintains syllabi,evaluations, schedules, etc. related to clinical courses using approvedsoftware including Canvas, One45 (Acuity Insights), and other softwareplatforms used in the tracking and delivery of the clinical curriculum Collaborates with the Clinical Affairsand Biomedical Affairs departments' staff and faculty, medical educationdepartment, medical registrar, students, and others in the COM (and at clinicalsites where applicable) to ensure timely and accurate communication regardingstudent schedules, assignments, clinical curriculum, evaluations, assignments,and grading Helps toadminister and proctor examinations including applicable NBOME COMATexaminations according to required protocols Coordinates and disseminates a varietyof internal and external communications and records insupport of the student's curriculum experiences Assists in travel arrangements and related events Manage multiple and competing priorities and schedulessimultaneously Assists in projects related to the Department of SpecialtyMedicine: Takes responsibility for assigned projects, completingrelated tasks, and identifying and implementing strategies to improve processesand procedures related to the projects Develops and maintains standard operating procedures(SOPs) for departmental processes and implementation of COM policies Creates and maintains accurate files related to thedepartments, committees, events, and assigned projects Effectively communicates with members of the team toensure accurate record-keeping Facilitates timely completion of assigned tasks throughregular reminders and follow-ups ahead of deadlines Assists in the development of written and printedmaterials for projects, accreditation, curriculum documents, events, etc. Helps to maintain documents related to faculty andstaff within the department Assists in the maintenance of the department's budget Collaborates on budget oversight and record-keeping Provides regular monitoring and budget status reports Professionally represent the COM Develop meaningful relationships while maintainingconfidentiality and discretion in communications Ensure frequent and timely follow-up communications,proactively identify needs and resolve communication gaps Participates in the College of Osteopathic Medicineevents including conferences, white coat ceremony, graduation, etc. Completes otherduties as assigned REQUIREMENTS:Minimum qualifications: Associate's degree in arelated field from an accredited institution Work-related experience as an administrative assistant Excellent time management and organization skills Strong technical skills including Microsoft Outlook,Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-basedsoftware, Adobe PDFs Ability to work independently on complex andconfidential issues Experience preparing reports Excellent communication skills Preferred qualifications: Bachelor's degree in business administration or related field froman accredited institution Work-related experience as an administrativeassistant in a healthcare-related or medical education field Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing: Ability toestablish and maintain effective working relationships with the UniversityCommunity. Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community. APPLICATIONINSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references. Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.

Created: 2026-03-04