Administrative Asst 2

Job Description Job Summary: This position will report directly to the Instrumentation Manager for Operations. The role is responsible for providing general administrative support for the Instrumentation department and technicians within the Operations organization. Duties include, but are not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Job Responsibilities: Works on assignments that may be complex in nature, requiring independent thinking and a high degree of initiative in resolving issues and developing recommendations. Maintains a high level of discretion and sensitivity. Coordinates and facilitates visits by vendors for new equipment installation/qualification, calibration, preventive maintenance, and repairs activities. Updates asset management database with vendor report documents capturing all completed activities related to equipment performance. Assists with managing department metrics and preparing presentations for leadership reporting. Coordinates with internal and external management-level staff to accomplish all activities. Ensures proper handling and record storage as per the Client Record Retention Policy. Plays an active role in maintaining the company's reputation and strengthening Client's social responsibility. Handles comprehensive organization tasks, including drafting communications and collaborating with vendors and subcontractors. Other projects or duties as assigned. Education and Experience: High School diploma, GED, or equivalent education is required;AA is preferred. A minimum of 3 years of recent administrative experience supporting senior management is required. Knowledge and Skills: Proficient in interacting with individuals at all levels. Experience maintaining confidentiality and handling sensitive information with tact and diplomacy. Excellent written and verbal communication skills, including strong grammar, spelling, punctuation, composition, and proofreading abilities. Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook required. Knowledge of CMMS usage (BMRAM, MAXIMO, etc.). Ability to thrive in a fast-paced and rapidly changing environment. Meticulous organizational and time management skills, with great attention to detail and the ability to multi-task effectively. Successfully manages shifting priorities and balances requests from multiple individuals. A self-starter who learns quickly and works efficiently. Physical Demands: Walking: Moves about on foot often in confined spaces and over grating. Carrying: Transports objects by holding them in hands or arms. Hands/Arms: Operates electrical and computerized instrumentation;operates hand and power tools. Handling: Seizes, hauls, or works with hands. Lifting: Raises and lowers pumps, motors, and related items. Reaching: Extends hands and arms in any direction. Stooping: Bends body downward and forward by bending at the knees or waist. Height: In and out of confined spaces. Operates company equipment and vehicles. Sitting: Meetings, work benches, and others. Work Environment: Noise: Occasionally works in noisy conditions. Personnel Protective Equipment required, including safety glasses, gloves, and safety shoes. Join our team in beautiful San Diego, CA, where you will have the opportunity to work in a dynamic environment while enjoying the benefits of living in a vibrant city known for its stunning coastline and pleasant climate. Meet Your RecruiterLalitha Choudhary

Created: 2026-03-04