CCA North Miami - School Bookkeeper

Position Description JOB TITLE: School Bookkeeper DEPARTMENT: Finance REPORTS TO: Business Office Manager for CCA STATUS: Full-time; Hourly Non-Exempt LOCATION: CCA North Miami Purpose Statement: This position serves as a support function to the families in all aspects of student billing and collections, scholarships and cash receipting for Calvary Christian Academy North Miami. The specific focus of the Bookkeeper is to assist families with scholarships, tuition/fee payments and incidental billing charges, and help families make payments or answer questions related to any financial matters of the school. The specific role of this position is to support and assist families with payment of tuition and fees, improve effectiveness, to make disciples, and to glorify God. Scope: The Bookkeeper position is responsibility to follow the policies and procedures of the school for student billing and collections on the student billing systems, assist families with financial payments to the school. The state scholarship management is a part of this position. Specific Responsibilities: Discuss financial responsibility for tuition and fees to the school with families. Assist in billing new families to the CCA billing team. Collaborate with billing at CCA Ftl to set up and monitor new enrolled students to be completed timely - before the first school bill is due in August, and for late enrollments, make billing with the first available billing. Obtain scholarship documents from admissions and/or families and secure scholarships are secured in a timely basis before the state deadlines. Keep scholarship documents in compliance with the state regulations for compliance and school policy. Ensure that scholarship documents are received for each family and registered in EMA. Collections - assist administration with collections which are made timely and in accordance with the school collection policy. The key focus of collections is effective, timely and documented efforts to collect from families. The main goal is to collect all payments and maintain all accounts current on a monthly basis. Help families who have payment issues with the online student billing system. Collaborate with CCA FTL to special plans such as FES - UA scholarships if applicable. Call families with return payments to have them resubmit payment to the school. Follow up on all returned payments in a timely way. Interact with Blackbaud Tuition Management or other student billing system (FACTS, lunch programs, aftercare systems) to help facilitate payments. Assist families with questions about Admissions. Assist employees with making employee deductions for their tuition balances. Review FACTS Financial Assistance to determine families eligible for assistance per the policy. Input those awards into the student billing. Help families with questions related to incidental billing and follow up on accounts with a negative balance. Report issues to overseer in a timely fashion. Attend school PMD, mandatory staff meetings and event functions when appropriate. Qualifications/Skills/Gifts: Strong personal commitment to Jesus Christ. Strong commitment to the philosophy and Statement of Faith of Calvary Chapel. Exhibits spiritual maturity. Significant knowledge, experience, and education in business operations. Proficient in computerized computer programs such as Excel, Word, Google Docs. Ability to work with confidential matters. Ability to keep accurate and detailed records. Ability to work effectively with little supervision and the ability to interact as a team member when needed. Must have good organizational skills. Willing to lead by example and accept direction from overseers. Ability to be flexible, focused, and able to manage time and project well. Excellent written and verbal communication skills, dialogue and listening skills. Ability to relate well with staff and the general public. Able to earn people's respect, trust and confidence. Occasionally may be required to lift and/or move up to 25 pounds. May sit or stand for a prolonged period of time. This job description in no way implies that the duties here are the only ones that the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisors and should remain flexible when requested to help others. Competencies: Interpersonal skills and communication Teamwork Functional Expertise - efficiency in office practices Personal Effectiveness Work Schedule: Full-time; however incumbent may be required to work an evening or weekend day to help with a special event or project or in an emergency situation affecting the church facilities.

Created: 2026-03-04