Administrative Assistant 5 (Resource Analytics)

Administrative Assistant 5 (Resource Analytics)Print (ApplyAdministrative Assistant 5 (Resource Analytics)Salary$3,127.00 - $6,136.00 MonthlyLocationBaton Rouge, LAJob TypeClassifiedJob NumberDCE-OSTR-2026-217990-IGADepartmentDCE-Department of Conservation and EnergyDivisionOffice of State ResourcesOpening Date02/25/2026Closing Date3/11/2026 11:59 PM Central Description Benefits Questions About this JobThe Office of State Resources (OSTR) is responsible for the stewardship, administration and strategic management of Louisiana’s publicly owned land, mineral, water and subsurface assets for energy-related development. At the direction of the State Mineral and Energy Board (SMEB), the Office supports the full lifecycle of public resource management — beginning with the initial bid and contract evaluation, negotiation and title verification. Once agreements are in place, OSTR oversees operational compliance, ensuring that developers and operators meet performance standards, fulfill contractual obligations, and remit appropriate royalty payments to the State.The Resource Analytics Division represents the proprietary and technical backbone of Louisiana’s resource governance system, providing engineering, geological, geophysical, and analytical expertise in support of the SMEB’s fiduciary responsibilities over State-owned lands and energy resources. This Division comprises of the Resource Management Section, which oversees and monitors operator compliance with mineral leases, other agreements for use, and production of state-owned energy resources; and the Engineering Section, which administers the State’s seismic permitting program and provides valuations, technical reviews, and spatial analysis for all proposals for energy-related uses of state-owned property.An ideal candidate should possess the following competencies:Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.Minimum QualificationsFour years of experience in administrative services.EXPERIENCE SUBSTITUTION:Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be foundhere (.Job Duties and Other Information Responsible for the preparation of documents, letters and technical correspondence of an exact and/or confidential nature. Prepare and mail correspondence as requested by staff. Process all operating agreements, voluntary unit forms and non-exclusive geophysical permits for the Division, and update these forms as necessary Organize, maintain and update the filing of necessary documents produced by the Division. Provide back-up support for posting additions and edits to the OSTR website. Assist in the preparation of the monthly State Mineral and Energy Board (SMEB) meeting reports and minutes. Prepare post meeting resolutions and final reports of Board actions. Make an audio recording of lease sales and Board meetings for archival purposes. Serve as timekeeper for the Resource Analytics and Land Administration Division. Maintain payroll entry into the LaGov SAP payroll system for employees, review payroll time entry reports for accuracy and prepare Prior Pay Period Adjustments (ePPA) as needed. Perform purchasing duties for the Division, including office supplies, maintenance contracts, subscriptions, dues, map services, food and drink for SMEB, etc. Prepare Shopping Carts and Purchase Orders in LaGov eProcurement system, as necessary, and process invoices utilizing the purchasing card (P-Card), if applicable. Coordinate all travel arrangements for the Division. Make reservations for necessary staff travel and prepare travel authorizations with all supporting documentation, ensuring compliance with state and department travel guidelines The incumbent serves as the liaison between Fiscal and Resource Analytics on travel related issues, obtaining all required signatures and assisting with expense reports and justifications as needed. Answer phone calls, take messages and greet visitors for the Division. Assist with answering the main OSTR phone line and email in rotation with other administrative assistants if needed. Assist with other administrative and clerical tasks as needed by the office or the Executive Director. Position-Specific Details: Appointment Type:Probational Career Progression: This position does not participate in a Career Progression Group. Compensation: The salary offered will be determined based on qualifications and experience. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.For further information about this vacancy, contact:Human ResourcesDepartment of Conservation and EnergyPO Box 94396Baton Rouge, LA 70804-9396Email: Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at Parental Leave– Up to six weeks paid parental leaveMore information can be found atHolidays and Leave – State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (LASERS has provided this video (to give you more detailed information about their system Teacher's Retirement System of Louisiana (Louisiana School Employees Retirement System (among others 01Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. I have no experience and/or am uncomfortable accepting direction I have limited experience or require assistance to accept direction I can accept direction I can accept directions and help others improve their ability to accept direction 02Explain your rating by providing specific and relevant examples in the box below.03Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. I have no experience and/or am uncomfortable communicating effectively I have limited experience or require assistance to communicate effectively I can communicate effectively I can communicate effectively and help others improve their communication 04Explain your rating by providing specific and relevant examples in the box below.05Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. I have no experience and/or am uncomfortable managing resources I have limited experience or require assistance to manage resources I can manage resources I can manage resources and help others improve their ability to manage resources 06Explain your rating by providing specific and relevant examples in the box below.Required QuestionEmployerState of LouisianaAddress1201 N 3rd StBaton Rouge, Louisiana, 70802Phone(866) 783-5462WebsiteApplyPlease verify your email addressVerify Email

Created: 2026-03-04