Automotive Business Office Assistant

Business Office Assistant will provide administrative support to the Accounting Department and O’GARA’s Corporate Office as needed. This role will primarily prepare various reports such as cash flow, cash-in-bank, and flooring payoff as well as reconcile monthly bank statements, factory parts statements, flooring, vehicle inventory and other general bookkeeping duties as needed.  Business Office Assistant needs to understand accounting and financial principles.REQUIREMENTS AND QUALIFICATIONS                         1-2 years of automotive industry business office accounting/reporting experienceMust be at Intermediate to Advanced level in Excel but Expert level is a plus for this position  Degree preferred but not requiredDetail-oriented with excellent communication skills and a professional personal appearanceInitiative-taking; able to effectively prioritize tasks and organize workload to solve any challenges DUTIES AND RESPONSIBILITIES Provide administrative support to management as needed, reporting to the Beverly Hills Controller and to the Senior Corporate Data & Reporting AnalystPreparing daily cash flow reports and other financial reports for executive managementPrepare daily flooring payoff report to provide to the Controller, and other managementAssists with flooring audits on an as-needed basisPrepare daily bank reconciliations and research and ensure the resolve in any discrepanciesReviews O’GARA’s outstanding receivables on an ongoing basis and provides weekly/monthly reporting to assist in collection. (i.e., contracts in transit, vehicle, factory incentives, and warranty A/R)Reconcile schedules assigned - weekly/monthlyPrepares journal entries for adjustments made to assigned schedules and submits to Controller for authorization and postingCompletes timely end-of-month accounting reconciliations and reportsPeriodic scanning of deal jackets, vendor invoices, and EOM reconciliations as requestedCoordinate annual storage of business office documentation to off-site storageProvide administrative support to management, other departments and team members as neededAny other duties as assigned by supervisor. Willingly adjusts to unexpected changes or requirements which may fall outside of the routine job tasks, and assists others whenever possibleAssist in interim and annual audits as neededAbiding by all O’GARA procedures and GAAP accounting principlesAny other duties as assigned by Management EMPLOYEE BENEFITS Health, Dental, and Vision coverage for employees 401K PlanPaid time off Paid training, growth opportunitiesEmployee vehicle purchase plans Discounts on products Compensation: $27.00 - $32.00/hr. (depending on experience) We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Created: 2026-03-04