Administrative Assistant - Front Office

Position Type: Secretarial/Clerical/Secretary - 12-Months Date Posted: 2/24/2026 Location: Will County ROE 56 Date Available: 11/17/2025 Closing Date: 03/09/2026 District: Will County ROE Administrative Assistant - Front Office/ROE (Will County) Department: Development Services - Admin Location: Will County Regional Office of Education 56 Reports to: Director of H.R. & R.O.E. Services and/or designee Classification: Non-union FSLA Status: Exempt Employment Status: Full Time Pay Grade: $43.9-$45K/year Position Overview: Under general supervision, the position performs tasks and services to support effective and efficient operations independently and for the Licensure specialist at the Will County Regional Office of Education. The position ensures accurate and efficient services to the constituents of Will County at the Regional Office of Education. This includes administrative services and clerical tasks. Strong communication and record-keeping skills are required. Essential Job Functions: Receives, scans and uploads transcripts to ISBE for educator applications/ degrees. Assist educators with the Paraprofessional and Substitute license application process. Process name changes, corrections, etc. that are sent to ISBE. Use ELIS daily to enter degrees and assist educators with professional development activities. Interacts with ISBE on an "as needed" basis regarding licensure. Prepares reports with various statistical data. Answer phone calls and questions regarding licensure and other administrative topics. Assist candidates with fingerprinting requirements. Regular, punctual, and predictable attendance is required. Performs other related tasks as assigned. Additional Job Functions: This position from time to time will be required to attend activities outside the County. Other duties and special projects as assigned. Minimum Position Requirements/Qualifications: Education and Experience- High school diploma or equivalent required. Experience performing complex and responsible administrative duties. Excellent customer service skills Proficient in Microsoft Office Suite (word processing, Excel spreadsheets, PowerPoint presentations) Ability to prioritize and multi-task several projects. LICENSES AND CERTIFICATIONS Valid State of Illinois Driver's License and minimum liability insurance required by law. Required Knowledge, Skills and Abilities: Knowledge of... General office functions and tasks, department processes, and procedures. Microsoft Office Excel Outlook Systems ELIS system Skills... Excellent verbal and written communication skills. Excellent interpersonal skills, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. Working with other team members to ensure tasks are completed on time. Ability to... Manage multiple tasks, priorities, and deadlines. Coordinate tasks and projects as assigned. Follow up on action items and deadlines. Ability to read, analyze and interpret federal, state, and local legislation and regulation related to labor law, benefits, risk management and training. Ability to maintain correct records, files, and assist Licensure Specialist as needed. Ability to write reports and effectively present information to upper management, employees, and the public is necessary. Managerial/Supervisory Responsibilities: None Environmental and Physical Demands: Environmental... The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is performed in an office environment with a moderate pace. The ability to work with various departments in the County is required. This position from time to time may be required to attend activities outside the County. The working conditions of the job are mainly sedentary in a climate-controlled professional office. Infrequent occasional exposure to outdoor elements may be required. Physical... The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing these duties the employee is required to continuously sit, type and work at a computer, and occasionally drive. The position requires the ability to present verbal presentations and communicate with others. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is required to frequently stand, talk, and hear. SALARY RANGE: $43,900 - $45,000 BENEFITS: Will County employees enjoy a wide variety of competitive fringe benefits including: comprehensive medical coverage, dental and vision coverage, short/long term disability, sick/personal days, parental leave, holidays, defined pension plan from the Illinois Municipal Retirement Fund (regular and SLEP), deferred compensation plan, vacation, and tuition reimbursement program. Will County Regional Office of Education116 North Chicago Street, Suite 400Joliet, IL 60432Fax:(815) 462-5400Email: Pavone, Director of H.R. & R.O.E. ServicesSubmit all information and materials online at Frontline/ApplitrackAPPLY TO: To apply, PLEASE SUBMIT YOUR APPLICATION online at: BY: 03/09/2026 by 4:30 p.m.SELECTION PROCESS: All applicants must complete the Will County ROE 56 application for consideration. Applications will be reviewed, and selected candidates will be invited for interviews. The hiring supervisor will recommend a qualified candidate to the Regional Superintendent. Employment is contingent upon the recommendation of the Superintendent's approval, and completion of required application processes. It is the applicant's responsibility to ensure that they receive written approval before beginning employment. DISCLAIMER: This job description outlines the duties and responsibilities typical of the position. The listed duties are intended as examples and may evolve over time. The omission of specific duties does not exclude them from the role if they are similar, related, or a logical assignment for this position. This job description does not constitute an employment agreement and is subject to modification by the Will County ROE as needs and job requirements change. The ROE's policies govern all employment matters. The County of Will is an equal opportunity employer and complies with the Americans with Disabilities Act (ADA).Individuals needing accommodations in the recruitment process should notify the Department of Human Resources in advance at 815-774-7499.

Created: 2026-03-04