Executive Administrator, Department of Anesthesia and ...

Department BSD ACC - Department of Anesthesia and Critical Care About the Department The Biological Sciences Division (BSD) is the University of Chicago's largest academic division, comprising 10 basic science and 14 clinical departments. Today, the BSD constitutes one of the most unique communities within an academic environment: a single division that delivers undergraduate, graduate, medical, and postgraduate biological sciences education together with outstanding patient care and world-renowned research. Since its inception in 1928 as a one-member section, the Department of Anesthesia & Critical Care has evolved into a vibrant department with 91 full and part-time faculty (and growing), top-tier residency and fellowship programs, dedicated advanced practice providers, post-docs, students, and a committed staff. The primary missions of the Department of Anesthesia & Critical Care are to 'Heal, Teach, Discover, Lead.' These principles reflect our dedication to delivering outstanding, compassionate patient care; educating our peers and the next generation of physicians and scientists; leading in scholarship, discovery, and innovation; and fostering excellence in all our collaborators. Our exceptional team is the cornerstone of these missions. Job Summary The Executive Administrator, Department of Anesthesia and Critical Care, is responsible for executing the strategic plan of the health system by aligning faculty recruitment and deployment across all of UCM perioperative environments and anesthesia service lines within the health system. This leadership role involves understanding capacity, access, and health system margins by location to ensure efficient allocation of resources, optimal patient care, and adherence to regulatory standards. A critical aspect of this role includes strategic decision-making in collaboration with the department chair. Areas include but are not limited to, faculty compensation, budget planning, capital allocation, and financial stewardship at both the department and site levels. The Executive Administrator, Department of Anesthesia and Critical Care will utilize data analytics to monitor key performance indicators (KPIs) related to operational efficiency, financial outcomes, and patient care quality, leveraging insights to drive improvements in anesthesia services. This role evaluates financial performance and cost drivers to guide investments that enhance operational efficiency and support the long-term sustainability of anesthesia services. In collaboration with department heads, procedural colleagues, system location-specific leaders and strategy, the Executive Administrator, Department of Anesthesia and Critical Care develops comprehensive business/deployment plans, ensures alignment of financial and operational objectives, and fosters innovation in clinical services while adhering to the overall health system strategy. Responsibilities Reporting Relationships: This role has a dual reporting structure directly with the Chair of the Department of Anesthesia and Critical Care, and the Vice Dean for Academic Administration and Finance University of Chicago - Biological Sciences Division. This role provides partnership with all Department Administrators as it relates to health system-based deployments and other matters as directed by the Vice Dean for Academic Administration and Finance University of Chicago - Biological Sciences Division. Innovation & Best Practices: Stay informed on advancements in technology, techniques, and best practices in anesthesia and perioperative care. Promote the adoption of innovative approaches to enhance efficiency and patient care. Strategic Leadership & Faculty Deployment: Facilitate the recruitment, retention, and promotion of faculty, administrative staff, and scientists to advance the mission of the department and institution. Collaborate with Strategy executives and partners to create strategic plans per site and across the health system. Evaluate strategic opportunities and plans to develop a roadmap for optimal clinical care and expansion. Collaborate with partners internal and external to the health system to assess market share, expansion opportunities, and potential partnerships. Execute the health system strategy for faculty deployment in all perioperative locations and service lines across the health system. Collaborate / partner with departments, service lines, hospital operations, and strategy leadership to identify programmatic needs and develop robust recruitment plans. Model and optimize anesthesia provider deployments by location, considering health system margin, OR capacity, resource needs, and market analysis. Work to align recruitment strategies and deployment accordingly. Evaluate and monitor programmatic expansion and performance compared to original plans to ensure strategic targets are being met, considering adjustments to deployments as needed. Meet growth objectives as identified in strategic plan(s), annual operating plan(s), and clinical priorities across the health system with milestones per site. Foster collaboration among clinical leadership, faculty, support services, and external partners to drive the success of new and expanded service lines, clinical sites, and strategic alliances. Operational Oversight & Collaboration: Oversee the operational management of anesthesia services, including scheduling, staffing, and resource allocation. Lead the department by identifying short-term and long-range issues that must be addressed, providing information and commentary pertinent to deliberations, recommending options and courses of action, developing actions plans for achieving these goals, supervising the implementation of the plans, determining if goals are being met via periodic dashboard reports, and instituting corrective actions where necessary. Maintain a competent staff by selecting, orienting, and training employees and/or volunteers. Maintain staff performance by counseling, appraising, and disciplining employees and/or volunteers and follows up on work performance. Departmental scope includes HR, academic affairs, finance, research, education and section administration. Work with ambulatory leadership to secure complementary clinic space for deployment and ensure efficient patient routing with the call center. Prepare an annual budget and regular reports on the financial status of the department. Identify opportunities for cost reductions. Ensures achievement of operational targets such as length of stay (LOS), patient access, service line capacity, template utilization, and other critical metrics that support strategic goals and operational excellence. Ensure personnel and other resources are available to fully support and enhance premiere clinical, educational and training programs sponsored by the department. Provides central department expertise to support teaching faculty as they prepare for and present classroom and clinical/research laboratory-based curriculum for graduate and medical school students. Ensure dedicated support is available for faculty directors of department-sponsored resident and fellowship training programs. Organize space, equipment, and services to meet the needs of the ambulatory patient, inpatients, physicians, nurses, and research and develops appropriate staffing levels of professional, technical, and other personnel within established budgetary parameters. Ensure clear decision-making through oversight of billing, information systems, reporting, and analytics. Practice Continuous Quality Improvement by identifying customer requirements, both actual and anticipated, and by active personal contact, collaboration, and rapport with potential and actual customers. Employees and/or volunteers demonstrate an understanding of their department's function and its impact on the organization as a whole. Quality & Compliance: Foster a culture of safety and quality, leading initiatives to improve patient outcomes and experience. Meet all legal and regulatory requirements, including corporate compliance related to expansion and billing. Facilitate research and educational initiatives by supporting faculty, securing resources for research activities, and ensuring a collaborative environment that supports academic and clinical advancements while adhering to federal, state and University standards. Directs department priorities, allocates resources and executes strategic plans. Manages multiple related teams including those within hospital functions. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 10+ years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Education: Master's degree in healthcare administration, business administration, or a related field. Experience: 10-15 years of experience in healthcare operations. Experience in perioperative or hospital-based services. Experience in anesthesia administration or business operations. Proven experience in a senior leadership role with a successful track record in team management and project execution. Demonstrated success in supporting medical research with the ability to identify opportunities for improvement in support functions effectively. Preferred Competencies Ability to manage in an efficient, dynamic, and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence. Exceptional leadership and strategic thinking abilities. Strong organizational, analytical, and problem-solving skills. Proficiency in data analytics and healthcare information systems. Outstanding communication and interpersonal skills. Working Conditions Senior executive role typically based in a hospital or clinical environment, with regular travel across health system facilities. May involve extended hours to meet operational and strategic demands. Application Documents Resume/CV (required) Cover Letter (required) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Administration & Management Role Impact People Manager Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $175,000.00 - $300,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Created: 2026-03-04