Accounts Payable Specialist

ResponsibilitiesGenerate daily check runs and afternoon special requests Modify check runs for invoices to pay when errors are found Prepare and post ACH/direct deposit files Print Accounts Payable checks daily Review and research list of open payables to assess why payment is not being made Monitor open credits owed to the company to ensure all credits are properly applied to invoices to offset payments as appropriate Assist with address book maintenance and help review complex vendors Review address book audit logs and make corrections to vendors as needed Submit daily SmartPay virtual credit card processing file to Comdata and balance the files Coordinate SmartPay credit card program activities to include reviewing expired credit cards and identifying opportunities to increase vendor enrollment Maintain and monitor list of employees with balances due from expense reimbursement and post corrections Review positive pay exceptions received from Treasury Department and provide decisions on how to handle Research and resolve ACH/direct deposit notifications of returned payments Review internal daily reports of potential duplicate invoices Review quarterly reports of potential duplicate invoices from 3rd party provider Review tier 1 (top 20 vendors) vendor statements Identify and recommend to A/P Manager vendors that are ideal candidates for weekly payments and/or payment via ACH/direct deposit Review and resolve invoices that cannot move forward from Construction Imaging (CI) Respond professionally and timely to vendor correspondence and inquiries that are received via our customer service line and/or shared email box Assist team members with invoice indexing and routing as needed Participate in Oracle JD Edwards E1 testing Education - Skills - Knowledge - Qualifications & ExperienceA bachelor’s degree relevant to Accounting or Finance preferred 3+ years of Accounts Payable experience required Accounts Payable certification preferred Foundational knowledge of IRS and banking regulations Knowledge of Oracle JD Edwards E1 preferred Demonstrated accuracy and thoroughness, proven ability to monitor own work to ensure quality Strong research and problem-solving skills with the ability to identify and resolve issues analytically Ability to successfully manage multiple responsibilities while meeting tight deadlines in a fast-paced environment Excellent written and verbal communication skills - listens effectively, transmits information accurately and in a manner that is easy to understand, and actively seeks feedback Demonstrated professionalism and good judgement in all interactions with co-workers, project teams, vendors and others Handles confidential and sensitive information with discretion, diligence and good judgement. Curiosity to learn and ability to take ideas to the next level Highly attentive to detail Well-organized, self-directed team player with ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans Ability to remain flexible Proficiency in Microsoft applications The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Created: 2026-03-04