Technical Specialist 1 - Document Control Specialist

Salary: $68,930.00 Annually Location : Nashville, TN Job Type: Full-Time Civil Service Job Number: 26174E Division: General Services Department: GSR BOSS Construction Services Opening Date: 02/11/2026 Closing Date: 2/25/2026 11:59 PM Central Position Description The Document Control Specialist supports the Department of General Services' Design and Construction Division by managing building-related documentation and serving as the steward of accurate, up-to-date digital files for Metro-owned and leased facilities. This role organizes Revit and CAD drawing files, incorporates changes and maintains official "record" floor plan sets over the life of each facility, and serves as the centralized custodian of project closeout documentation, including record drawings, specifications, O&M manuals, warranties, and other required deliverables.The position also plays an ongoing role in drafting, updating, and standardizing design and construction details to support facilities operations, space planning, capital planning, and future project delivery. The men and women in Metro's General Services Department are there to make sure the rest of government works. From ensuring that our city's vehicles run safely and smoothly, to keeping city buildings up to par to providing printing services and more, General Services is the support that allows other Metro departments to focus and achieve their missions. Typical DutiesServe as the official custodian of design and construction documents for all General Services-managed facilities. Organize, review, and archive project closeout documentation, including record drawings, specifications, O&M manuals, warranties, and commissioning documents. Coordinate with project managers, contractors, and consultants to verify completeness and compliance of closeout submittals prior to final acceptance. Coordinate with project managers to ensure record drawings and as-built changes are translated into maintainable AutoCAD files. Assist with field verification and reconciliation when discrepancies exist between record drawings and existing conditions. Establish and maintain consistent drawing standards (layering, naming, scale, annotation) for facility floor plans. Convert consultant-provided drawings into standardized Metro DGS CAD formats and layering standards. Establish and maintain standardized folder structures, naming conventions, and indexing for closeout documents to ensure long-term retrievability. Perform ongoing drafting updates based on renovations, tenant improvements, maintenance projects, and field-verified changes. Assist with field verification and reconciliation when discrepancies exist between record drawings and existing conditions. Develop and maintain clean, simplified floor plan drawings suitable for facilities, operations, emergency planning, and space management use. Support space planning, moves, and operational needs by providing updated floor plan drawings on request. Assist with digitizing and archiving building records for centralized access and long-term storage. Perform drafting to develop and update standardized details for inclusion in design and construction guidelines. Minimum Qualifications EDUCATION AND EXPERIENCE High School Diploma or equivalent supplemented by job related technical education as described in the position announcement and four (4) years of responsible experience in architectural drafting, document management, or construction project support utilizing AutoCAD. Additional education may be considered In lieu of some experience. (1:1 ratio) LICENSES REQUIRED: Valid Driver License Candidates with accreditations earned in a foreign institute are encouraged to apply. Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government. Preferred Experience, Knowledge, Skills, and Abilities Post high school degree in Drafting, Architecture, Construction Management, or a related field, or equivalent combination of education and experience Proficiency in Revit and AutoCAD, including the ability to navigate and update model files Demonstrated ability to read, interpret, and manage multidisciplinary construction drawings, including architectural, mechanical, electrical, plumbing, and site drawings, for vertical construction projects Experience coordinating and maintaining architectural, MEP, and site drawing sets as part of construction closeout and facilities record documentation Knowledge of new construction and major renovation close-out documentation requirements including record documents, O&M manuals, specifications, and warranty data Familiarity with space management, facilities planning, or building operations use of CAD drawing files Experience developing CAD standards, templates, or layering conventions for organizations We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles. Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations. Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640. Metro offers a generous core benefit package to eligible employees who are regularly and consistently working 20 or more hours per week. Insurance and benefit coverage is effective the first of the month after the employee has worked 30 days. Employees can change their benefits within 60 days of an eligible change in status or during Annual Enrollment. Metro also offers optional benefits from which the employee may choose. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs. CORE BENEFITS Medical: Choice of two plans; Metro pays 75% of premium Dental: Choice of two plans; Metro pays for single coverage Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days) Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free Other: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro Paid leave: (Full-time employees) Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office) Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office) Sick leave: 12 days of sick leave per year Other leaves: Judicial leave, military leave, bereavement leave See the Human Resources webpage for more details and optional benefits at 01 Do you have a valid Driver License? Yes No 02 What is the highest level of education you have completed? No diploma High School Diploma or Equivalent Associate's Degree Bachelor's Degree Master's Degree 03 What level and field of study did you receive your degree(s) in? If no degree, please type "N/A" 04 Indicate your experience in architectural drafting, document management, or construction project support utilizing AutoCAD No Experience 1 year or less 2 - 3 years 4 or more years 05 Please describe your experience in architectural drafting, document management, or construction project support utilizing AutoCAD. If no experience, please type "N/A" 06 Please describe your experience coordinating and maintaining architectural, MEP, and site drawing sets as part of construction closeout and facilities record documentation. If no experience, please type "N/A" 07 Please describe your experience reading, interpreting, and managing multidisciplinary construction drawings, including architectural, mechanical, electrical, plumbing, and site drawings, for vertical construction projects. If no experience, please type "N/A" 08 Please indicate the number of years AND describe your experience with space management, facilities planning, or building operations use of Revit and AutoCAD drawing files. If no experience, please type "N/A" Required Question

Created: 2026-03-04