Administrative Assistant IV

Admin Level IV-IRA Strategy Team Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with company: • Various technology and training are available for anyone looking to expand and improve their current skill levels. • Leadership support to drive your career into areas of interest to meet your passion and career goals. • Flexible schedules in many cases, dependent on specific team. • Collaborative team environment, creating a positive experience for those working at. • Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. • Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and • Complimentary coffee service throughout locations (depending on the region/campus). Key Responsibilities include, but are not limited to, the following: • Provides Advanced admin support to the team • Responsible for compliance with applicable Corporate and Divisional policies and procedures, including expense and travel policies. • Interact with high-level executives and handle confidential or business-sensitive information. • May include some project management as applicable • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website • Responsible for all administrative functions for IRA Strategy team, such as: o Calendar management, proactively solving conflicts. o Maintaining a team roster o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and • Operates with general instruction and some supervision. • Safeguard's confidential information. Leadership and Interpersonal Skills: • Fully understands assigned tasks and any associated expectations. • Asks for clarification, as needed. • Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. • Demonstrates strong problem-solving skills. • Accountable and responsible for actions/mistakes. • Anticipates situational needs and takes initiative • Ability to execute with high attention to detail • Prioritizes own work, balancing multiple requests for assistance. • Establishes good working relationships with client areas. • Builds rapport and trust with others; possesses good listening skills. Requirements: • Some college preferred. • Some leadership or supervisory experience desired. • Experience working in pharmaceutical company or CRO strongly preferred. • 2 + years of previous administrative experience supporting executives preferred. • Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. • "Make it happen" spirit and attitude as well as persistence. • Learns fast, grasps the "essence," and can change course quickly, where needed. EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."

Created: 2026-03-04