Executive Director of Facilities Management & Planning

Salary: $0.00 Annually Location : Westerville, OH Job Type: Administrative Staff Job Number: 00452 Division: Business Affairs Department: Facilities Services Opening Date: 12/19/2025 DESCRIPTION Otterbein university is seeking an Executive Director of Facilities Management & Planning who will support institutional goals and priorities through the stewardship of physical assets and implementation of sustainable practices. Manages the physical plant, grounds and telecommunication functions, including the operation, space use, maintenance, repair, planning, construction and renovation of university facilities and grounds to provide an environment which is aesthetically pleasing, sustainable and conducive to the learning process and which enhances the teaching, research and service, and co-curricular missions of the institution. The Executive Director of Facilities Management & Planning is a key member of the University's leadership team. Otterbein offers a comprehensive benefits package including: Tuition benefit to employee, spouse or domestic partner and dependents Accrue 4 weeks of paid vacation 10 days paid sick time 12 paid holidays plus bonus days Medical, dental and vision insurance to you, dependents or domestic partner Life Insurance Defined contribution retirement plan and much more RESPONSIBILITIES LEADERSHIP Supports the Vice President for Business Affairs' efforts to effectively steward and plan for the University's physical assets, maintain effective Board relations, effectively communicate with and serve the campus community, enhance and develop partnerships, maximize the efficiency of operations and enhance the learning environment. OPERATIONS MANAGEMENT Provides leadership to the Department of Facilities Management & Planning, including craft shops, custodial services, grounds, motor pool, energy management, central heat plant, telecommunications, sustainability. In coordination with the director of environmental health and safety, is responsible for proper hazardous materials management. The Executive Director of Facilities Management & Planning is responsible for the development and communication of service level provision standards to ensure effective customer service. Assess and implement effective task management systems and plans to meet operational goals and customer service requirements. Plans and manage preventive maintenance on all University buildings and property. Manages assigned staff including recruitment, coaching, professional development of staff, and performance management. Participates in collective bargaining process. Establishes productive relationship with members of the bargaining unit. Implements the labor agreement and consults with Director of Human Resources when in need of interpretation. Recommends revision as necessary to support effective operations and team building. FINANCIAL PLANNING & MANAGEMENT Responsible for the planning, estimation, development and management of all departmental and project budgets (including capital and operating budgets). Responsible for implementation of a detailed cost control system to support department managers' accountable for operations and/or projects within budgeted resources. Identification of grants and external sources to support and promote sustainable practices as well as identification of operational efficiencies and revenue generation. Supports fundraising efforts through the effective stewardship of existing assets and presentation of plans, as appropriate. Responsible for vendor selection, contract negotiation, contract management and close-out for services in support of operations and projects. Provide leadership and management with regard to the Facilities Department procurement process for all materials, equipment and supplies needed by the Facilities Department. Implement a system of planning, scheduling, tracking and cost control for all items purchased to ensure all materials are being purchased at the best price. CAMPUS & FACILITIES PLANNING/PROJECT MANAGEMENT Coordinates development of campus master plans and facilities/grounds-related long-range and near-term studies. Coordinates facility projects in accordance with the campus master plan and maintenance schedules. Supervises all activities pertaining to facility construction. Develops and maintains computer databases as needed for reports and preventive maintenance and scheduled replacement of equipment. Works with architects and engineers on preparation of plans, specifications and change orders. Responsible for administering contracts in work that is contracted out. Acts as Liaison for daily operations with service contractors and representatives. Other duties as assigned SUPERVISORY RESPONSIBILITIES: Three Assistant Directors; employees assigned to Central Plant and telecommunication; and administrative assistant. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: A bachelor's degree and 10 or more years recent experience in facilities management and construction, preferably in a multi-building complex; administrative and managerial experience within an educational institution or related environment required; must have experience providing leadership for planning, development, and operations of a complex facility as well as experience managing construction projects and personnel. CERTIFICATES, LICENSES, REGISTRATIONS: Must possess valid Ohio driver's license and be able to obtain and maintain Otterbein University's Authorized Driver status. Certification in project management or developed skills a must. LANGUAGE SKILLS: Must demonstrate competency in verbal and written English skills including grammar. Must be able to present to varied audiences. MATHEMATICAL SKILLS: Must be competent in general math. TECHNICAL SKILLS: Comprehensive knowledge of federal, state, and local building standards and codes; knowledge of OSHA compliance regulations required; CAD experience preferred; must take pride in and be thorough in quality of work produced; must be able to use general office equipment including office PC, copier, telephone, etc. REASONING ABILITY: Must possess knowledge of applicable building codes and OSHA safety standards; must possess the ability to establish and maintain effective working relationship with diverse constituencies; must possess excellent attention to details; must be a team player and interact collegially with co-workers and other constituencies; must be able to handle multiple projects independently; must be able to analyze complex requests and requirements and make effective recommendations and proposed solutions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position involves traveling throughout the University and could, on occasion, require bending, reaching, ascending and descending ladders and stairs (to inspect reported problems or work in progress), stooping, kneeling, crouching, crawling, standing, walking, pushing pulling, lifting, talking, and hearing. Must be able to spend prolonged periods of time working on an office PC; must be able to work under deadlines and with constant interruptions. Must be able to occasionally drive a University vehicle. Must be able to work evening and weekend hours as needed. Must be able to meet regular and predictable attendance standards. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment, and construction and maintenance sites. Use of protective equipment is required. ADDITIONAL INFORMATION Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer. To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff. Benefits at Otterbein include: Tuition benefit for employee and their dependents Accrue 4 weeks paid vacation and 10 days paid sick time per year 12 paid holidays plus bonus days Medical, dental, vision, life insurance for employee, dependents, or domestic partner Disability Defined contribution retirement plan and much more ABOUT OTTERBEIN UNIVERSITY: ABOUT OTTERBEIN CAREERS and BENEFITS:

Created: 2026-03-04