QA Provider/Manager - Onsite(Lacey, WA)

Hello Associates, Greetings from My3techRole: QA Provider Location: Lacey,WA(Onsite) Duration: Long-term Client: Washington State Gambling Commission Scope of Work: Any work order resulting from this work request is for Works for Hire agreement; any documents or work products created, developed, or modified are not copyrighted, not proprietary, and can be reproduced and/or modified by GMB at GMB discretion. The QA provider is responsible for all activities and deliverables required by OCIO, including: 1. Reports: a. Baseline quality assurance plan, including at a minimum: i. Methods and criteria to be used in conducting the QA engagement and assessing practice areas noted in item 2 below; and ii. The timing and audience for draft and final reports and the template(s) for the ongoing report b. Updated readiness assessment with an emphasis on requirements review c. Regular QA report i. Each report must assess at a minimum: 1. Assessment of overall project performance 2. Variances on scope, schedule, and budget 3. Key practice areas/domains that align with project management methodology and industry best practices such as: a. Overall health - Over the life of the project, are effective project management processes being used and coordinated within the project and with all project participants to achieve desired results? b. Scope - Does the project include an approach to managing scope to ensure the project success? c. Schedule - Is the project effectively managing the timely completion of the project? d. Budget - Is the project routinely estimating, budgeting, managing, and controlling costs so that the project can be completed successfully? e. Quality and business outcomes- Is the project defining quality measures and continuously improving processes to achieve project outcomes? f. Team - Is the project acquiring, developing, and managing appropriately skilled and adequately staffed project teams? g. Communications and Stakeholders - Is the team identifying stakeholders (people, groups, or organizations) that could impact/be impacted by the project? Is the project using appropriate strategies to engage stakeholders and supporting timely, appropriate, and accessible communications over the project's life? Exhibit C - Scope of Work Washington State Page 2 of 3 Work request R2502 Gambling Commission Quality assurance provider h. Governance, escalation, and decision-making: Does the project have effective and engaged executive leadership and governance structure? Does the team follow established escalation process and work with project leaders to timely decision making for project success? i. Risk, Issues, Action items, and Decisions - Is the project effectively identifying, analyzing, and controlling project risks and issues? Does the project have an effective process to manage action items and decisions? j. Procurement and vendor management - Is the project appropriately managing the acquisition of products, services or results needed from outside the project team? Is the project effectively managing the resulting contracts over the life of the contract? k. Training and business readiness - Is the project actively managing organization, user, and stakeholder readiness to effectively adopt, use and realize intended benefits? Are appropriate training, outreach, and reinforcement frameworks in place? l. Deliverables (if in scope of work) - Has the project established acceptance criteria for deliverables that the deliverables are following and adhering to? Do deliverables align with industry best practice and overall project goal in achieving planned objectives? 4. As work progresses, regular assessments must also focus on the current phase of the project and include discussion on transition and operational planning and readiness activities, including planned governance following implementation and answer the following: a. Overall health - Over the life of the project, are effective project management processes being used and coordinated within the project and with all project participants to achieve desired results? ii. Each report must include the following: 1. A cover letter signed by the QA provider responsible for the content that attests to the independent preparation of the report. The cover letter should also contain contact information of the preparer. 2. An executive summary of project progress, execution strengths and weaknesses, and the most significant issues, risks or open recommendations. 3. A detailed narrative describing findings and recommendations resulting from a review of the project management processes. If the project is nearing a stage/gate, indicate whether the project is positioned to be successful in this next stage/gate. 4. An assessment of the accuracy of the project's tracking of progress toward milestones and budget estimates. Exhibit C - Scope of Work Washington State Page 3 of 3 Work request R2502 Gambling Commission Quality assurance provider 5. A risk assessment that identifies potential barriers to meeting project objectives and milestones, their probability of occurring and impact if they occur, and recommended and observed mitigations. 6. An indicator suggesting the trend whether the risk in each of the assessment areas is increasing, decreasing or remains the same. Allowable shorthand symbol and definitions: a. Risk is decreasing. b. Risk is increasing. c. Risk is the same. 7. A table that summarizes all open findings as well as those closed during the reporting period, including the QA provider's assessment of the agency's actions on the listed findings. d. Closeout report - within 30 days of project completion, the QA provider will report on key lessons learned from the project. 2. Required activities: a. Independently deliver draft and final QA reports, including findings and recommendations, to the project Executive Sponsor and to the State CIO or their designee. b. Make QA reports available to the project Steering Committee and provide regular and routine briefings at the project steering committee meetings. c. Independently post all final QA reports on the State CIO's Project Dashboard website within two (2) working days of delivery. 3. If requested by GMB, provide QA reports or briefings to external oversight and/or authorizing entities. 4. Additional reports/activities as required by OCIO Required Experience: Six years of recent (within the last 10 years) experience performing the required QA activities on a project with $2 million or more total project planned spend. OR A combination of prior QA or PM experience totalling at least six years in the past 10 years that includes: Experience successfully performing the QA activities outlined in the Minimum Project Quality Assurance Activities Standard on a project with $2M or more total project planned spend. AND Experience as a lead or deputy project manager providing successful project management services on information technology (IT) projects of similar or greater size, risk, and complexity when compared to the project being undertaken. Desired experience: More than six years of recent (within the last 10 years) experience performing the required QA activities on a project with $5 million or more total project planned spend. Previous public sector project management experience on multiple large-scale projects. At least one year of experience performing the required QA activities on a project under OCIO oversight. Subject matter expertise related to this project.

Created: 2026-03-04