Safety and Fleet Coordinator

Position Summary REI Engineers is seeking a proactive and organized Safety & Fleet Coordinator to support and strengthen our safety culture across all branches while ensuring effective administration of REI's company vehicle and driving-related programs. This full-time role is ideal for a detail-oriented professional who can lead safety initiatives, coordinate training, support compliance with internal policies and client requirements, and provide consistent follow-through across multiple locations. The Safety & Fleet Coordinator will serve as the chairperson of the REI Safety Committee and play a key role in promoting safe work environments, reducing incident risk, and ensuring fleet readiness and compliance. Essential Functions / Key Responsibilities 1) Safety Committee Leadership • Lead and facilitate monthly Safety Committee meetings • Ensure representation from all REI branches and follow up on action items • Collaborate with external safety partners (e.g., J.J. Keller) • Capture and distribute meeting minutes and action-item tracking 2) Training Coordination & Compliance Tracking • Schedule and manage safety training programs, including OSHA, PPE, CPR/First Aid, defensive driving, and site- specific safety courses • Track required certifications, expirations, and renewals across field and office staff • Coordinate training documentation for client/contractor requirements and audits 3) Office Safety Visits & Field Support • Conduct quarterly safety visits to all REI branch offices (or more frequently as needed) • Review safety protocols, ensure compliance, and identify opportunities for improvement • Provide on-site coaching and reinforcement of REI's safety standards • Support incident prevention by identifying trends, recurring risks, and corrective actions 4) Onboarding & Orientation (Safety) • Conduct safety orientation for all new hires (in-person and virtual) • Ensure each new employee receives required safety documentation and training assignments • Partner with HR/Operations to ensure onboarding checklists include job-specific safety expectations 5) Safety Documentation & Reporting • Maintain safety manuals, training logs, incident reports, and compliance documentation • Track and report safety metrics (e.g., incidents, near misses, training completion, corrective actions) • Recommend improvements based on trends, observations, and committee feedback • Assist with prequalification packets, safety plans, and safety-related audit preparation 6) Contractor & Client Support • Respond to safety documentation requests from clients and contractors • Maintain up-to-date safety records and support client-facing safety requirements • Coordinate with branch leadership to ensure timely submissions and consistent documentation Fleet Management Responsibilities (Added) 7) Fleet Administration & Compliance • Maintain accurate fleet records (vehicle assignments, registrations, insurance documents, inspection records, maintenance logs) • Coordinate vehicle onboarding/offboarding when employees are assigned or return company vehicles • Support compliance with company driving expectations (valid license, acceptable driving record, timely incident reporting) • Coordinate periodic driver documentation needs (e.g., reminders for license expiration, required forms, policy acknowledgements) 9) Accident Reporting Support • Support employees and managers with vehicle accident documentation and required reporting timelines • Collect accident details, coordinate police reports when applicable, and ensure internal submission to HR/Operations for insurance handling • Track at-fault incidents and coordinate follow-up actions (e.g., refresher driver training when required) 10) Fleet Optimization & Cost Awareness • Monitor fleet needs and utilization (as directed by leadership) • Recommend process improvements for vehicle assignment, tracking, and policy adherence Qualifications • 3-5 years of experience in safety coordination within engineering, construction, or field operations environments required • Familiarity with OSHA regulations and industry best practices • Demonstrated ability to coordinate training, documentation, and multi-location follow-through • Fleet/vehicle program administration experience preferred; equivalent operational coordination experience acceptable • Proficient in Microsoft Office Suite; experience with safety management platforms a plus • Ability to travel quarterly to branch offices (expenses covered by REI) Key Competencies • Initiative and accountability • Attention to detail and documentation discipline • Ability to influence and lead without formal authority • Strong organization, prioritization, and time management • Professional communication across field and office teams • Commitment to REI's core values: Integrity, Honesty, Accountability, Relationships, and Opportunities Work Environment / Physical Demands • Primarily office-based with periodic travel to branch offices and occasional field/site exposure • Ability to conduct walk-throughs, observe work areas, and complete on-site assessments as needed #ZR

Created: 2026-03-04