Office Administrator

Office Administrator Stuever & Sons under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the biggest geographic footprint of any other service provider. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector. Position Overview The position of Office Administrator is part of the accounting department of the A Head for Profits (AHFP) ownership group. The Office Administrator is responsible for collecting payments due to the company and recording transactions related to accounts receivable. This position reports directly to the Accounts Receivable Director but has accountability to the Controller and other key executive personnel. General Duties and Responsibilities Invoicing multiple customers. Collections and following up with customers on past invoices. Assist with maintaining client databases and tracking accounts. Generate emails, spreadsheets, and forms. Database entry, record-keeping, and filing Maintaining customer accounts with current contact information and archivingcustomer documents to their accounts (evaluation forms, maintenance agreements, etc.). Ensure that customer-related issues are resolved in a manner consistent with the company's policies and objectives Participate in accounting department meetings as requested. Communicates financial information to the Department Head within the deadlines Required Skills Exceptional customer service and communication skills, both written and verbal Professional telephone etiquette and interpersonal skills Excellent time management with the ability to prioritize and multitask effectively Detail-oriented with strong analytical and organizational abilities Proficient in Google Suite and QuickBooks, with a demonstrated ability to learn new software and systems quickly Solid understanding of accounts payable and receivable processes Proficiency in general accounting software Proven ability to handle confidential information with discretion Job Requirements: This is an in-office position reporting to our Lombard location (1001 N Lombard Rd, Lombard, IL 60148), with a typical schedule of Monday - Friday 8 am - 5 pm. Education and/or experience: High School Diploma or equivalent (required) Associate's degree in Accounting, Finance, or a similar field (preferred) One year's experience with Accounts Receivables and/or Accounts Payables (preferred) Proven experience as a bookkeeper, office assistant, or in another relevant administrative role. Benefits: A benefits package valued at more than $10k. This includes a 401(k) plan with company matching, medical coverage plans customized to suit your needs, and a commitment to work/life balance through our paid time off (PTO) programs, paid company holidays Eligibility for health, dental, and vision coverage is subject to a 60-day waiting period. Stuever & Sons pays a portion of the employee's monthly medical insurance premium to offset the cost of their plan Free telemedicine through First Stop Health is provided to employees and their immediate family members who enroll in health benefits Bi-annual performance reviews with pay increases Salary: $18.00 - $20.00 + growth opportunities and overtime hours

Created: 2026-03-04