Payroll Specialist

Salary : $41,573.00 - $52,191.00 Annually Location : Asheboro, NC Job Type: Full-time Job Number: 455 Department: Administrative Services Division: Financial Services Opening Date: 02/09/2026 General Job Description The Payroll Specialist is responsible for all transactions involving payroll, which include coordinating and maintaining the Full-Time and Part-Time payroll for the college. The Payroll Specialist ensures adherence to Randolph Community College policy and procedures, federal and state laws, and generally accepted accounting principles. The Payroll Specialist performs technical and specialized governmental accounting and processes the related taxes, longevity, deferred compensation, and other payroll benefit records, ensuring that all applicable laws and deadlines are met. The Payroll Specialist works in conjunction with Human Resources and various departments to compile pertinent payroll records. The Payroll Specialist reports directly to the Associate Vice President of Financial Services & Associate CFO. DutiesLeads the coordination of payroll processes and procedures alongside the senior payroll specialist, including the training and support of part-time payroll staff. Maintains working knowledge of Generally Accepted Accounting Principles, FLSA, and other Federal and State laws relating to payroll and taxes. Assists with identifying issues in the payroll processes for streamlining and better efficiency while providing clear guidance on any payroll changes with the Associate Vice President of Financial Services & Associate CFO. Creates, maintains, and updates all payroll encumbrances and serves as a primary contact for encumbrance issues, including encumbrance research, resolution, and processing. Organizes and maintains all records and files for full-time and part-time employees. Enters new part-time employees into the E-Verify system (federal), NC New Hire system (state), Colleague System, and initiates background checks through Aegis as needed. Ensure all Status Change Forms for new positions and/or position modifications are entered into Colleague with accuracy. Reviews and analyzes all payroll data for accuracy; calculates earnings and enters the payroll data into Colleague; updates payroll data on a daily basis to ensure accurate processing. Prepares payroll journal entries for input into Colleague, such as payroll-related journal entries for year-end, which include the calculation of accumulated vacation leave and accrued salaries, and maintains the fiscal year accrual salaries reporting. Responsible for all payroll tax (Federal 941 and NC Withholding), W-2 processing, and being the primary contact for payroll tax exceptions. Creates and maintains a payroll spreadsheet for all full-time college personnel as a reconciliation tool to the Colleague payroll system that includes salaries, longevity, overload pay, and any other pay adjustments that may be needed. Performs specialized technical payroll calculations involving gross pay, retirement, taxes, contract calculation, retroactive pay, fringe benefits, and leave records. Maintains benefit spreadsheets and reconciles monthly invoices to ensure employee deductions are accurate and works with Accounts Payable to process vendor payments. Maintains a spreadsheet for all part-time college personnel as a reconciliation tool to the Colleague payroll system monthly. Answers inquiries and provides information; researches and resolves payroll and benefit problems and discrepancies. Prepares all deposits for Federal, State, and FICA taxes. Works directly with Human Resources during open enrollment and throughout the year to ensure that all benefit/deduction changes are updated in Colleague and all changes are reviewed for accuracy. Prepares and processes full-time salaried payroll - including inputting data, salaries, direct deposits information, transmitting direct deposits, and other payroll information as needed. Prepares and processes Part-Time payroll as well, which also includes work-study students. Processes and prints all payroll checks and all related monthly payroll reports and distributes checks according to business office policy. Prepares Institutional and County check requestsfor the non-state portion of part-time payroll and ensures that checksareproperly receipted and transmitted to theStateTreasurerat least two business days before the issuance of part-time payroll checks. Manages and maintains all documentation regarding garnishment deductions and payment activities as they relate to payroll. Audits all timesheets and contracts for accuracy and enters all data into the computer system for payroll processing, and files electronically. Executesproperannualauditingproceduresforverificationofpart-time employees. Ensures compliance and confidentiality with all policies and procedures of the College, NC Community College System, and applicable State and Federal agencies. Responsible for all payroll reporting to NCCCS and other financial-related reports, including but not limited to longevity, annual leave rollover, and compensated absences. Assist the human resources department with benefit-related questions and claims. Assists with the workers' compensation annual audit. Maintains a professional and positive attitude while providing excellent customer service to internal and external customers. Performs other duties as assigned. Required and Preferred Qualifications Required: Associate's degree in accounting or a business-related field from a regionally accredited institution. Minimum of two years' work experience in a business office. One year of accounting and/or payroll experience required. Effective communication skills, both oral and written. Preferred: Bachelor's degree in accounting or a business-related field from a regionally accredited institution. Five years' experience in payroll/benefit administration within a state agency. Working knowledge of Ellucian's Colleague. College Requirements of all EmployeesA commitment to embrace and promote a campus culture that values trust, integrity, belonging, diversity, mutual respect, a strong work ethic, and service to others. A commitment to the comprehensive community college philosophy and mission which provides academic, career, intellectual, and social development opportunities for all students. Ability and willingness to work collaboratively with all faculty, staff, students, and external stakeholders. Serve on institutional committees as appointed by the President. Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with all applicable safety regulations. Perform other duties and responsibilities as needed or assigned. Randolph Community College does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, pregnancy, political affiliation, veteran status, sexual orientation, gender, gender identity or expression, or any other protected class under applicable law. The following positions have been designated to handle inquiries regarding non-discrimination policies: Assistant Director of Student Success or Director of Human Resources | 629 Industrial Park Ave, Asheboro, NC 27205 | (336) 633-0200. The following benefits are available to full-time employees. A full-time employee is defined as an employee who works 30 or more hours per week for a minimum of nine months of the fiscal year. Vacation Leave Sick Leave Personal Leave Personal Observance Day Bereavement Leave Holiday Pay Longevity Pay NC State Health Plan Assurant Dental Insurance Superior Vision Insurance Horace Mann Automobile Companion Life Insurance - free $10,000 term life policy for FT employees Colonial Products - cancer, accident, short/ong term disability, life insurance Flexible Spending Accounts (Health and Dependent Care) Employee Assitance Plan (EAP) Retirement Additional benefit information is included in the Employment Matters section of the Randolph Community College Policy Manual. Please click the link below to access the handbook. Randolph Community College does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, pregnancy, political affiliation, veteran status, sexual orientation, gender, gender identity or expression, or any other protected class under applicable law. The following positions have been designated to handle inquiries regarding non-discrimination policies: Assistant Director of Student Success or Director of Human Resources | 629 Industrial Park Ave, Asheboro, NC 27205 | (336) 633-0200.

Created: 2026-03-04