Administrative Assistant

About Our CompanyJ.F. Electric is an electrical contractor that's in the business of creating connections - providing engineering expertise, backed up by construction and installation know-how in a diverse range of service offerings - from utilities and commercial projects to industrial and telecommunications customers. Our smart solutions deliver value from pre-planning to long after the project is complete.Duties/Responsibilities: Prepare and edit documents; maintain spreadsheets; update databases; coordinate and compile data; provide reports.Receive, verify, and copy crew member timesheets.Maintain and update daily and weekly lists, including phone, crew, and project lists.Prepare documents, including foremen handbooks, employee sign-up packets, marketing books, etc.Prepare storm rosters, lists for union halls, email for accounting, possibly assist with hotel reservations, etc.Assist staff with document management.Organize paper and electronic files in such a manner that others can locate files when needed.Copy and send documentation via fax, email, mail, and express mail.Perform other routine office administrative tasks as assigned.Cross-train in all facets of the Utility Division, preparing to fill in for anyone absent and grow in responsibility and scope over time. The person in this role will uphold the culture of J.F. Electric, including relationship building with customers as well as general behavior on J.F. Electric or client premises or at J.F. Electric sponsored events.Requirements/Qualifications: A high school diploma is required, and an associate's or bachelor's degree in business administration or a related field is preferred.Two (2) years' administrative/office experience required; experience in the construction industry preferred.Proficiency in MS Office and other office productivity tools, with an aptitude to learn new software and systems.Excellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong organizational and planning skills. Applicants may be subject to pre-employment screening, including drug screening, reference checks, employment verifications, education verification, background screening, and skills assessments.Physical Requirements: General office duties require prolonged periods of sitting.Ability to operate standard office equipment.May involve lifting of files, opening filing cabinets, and bending or standing as necessary. Company Benefits: Company-paid health insurance (medical, dental, short-term and long-term disability and life insurance are provided)100% 401k match (up to 5% of salary)Paid holiday & vacation timeEducational assistanceVarious discount programs At J.F. Electric, Inc. we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We believe that having a diverse workforce exposes us to a broad range of ways to understand and engage with the world, address challenges, and to deliver exceptional service.J.F. Electric IS AN EQUAL OPPORTUNITY EMPLOYER. It is the policy of J.F. Electric and all affiliate entities that all applicants for employment shall be given fair and equal consideration, regardless of race, religion, color, gender, age, sexual orientation, disability, veteran status, or national origin, except that minimum age limits imposed by law are observed. If selected for employment, a prospective employee must provide satisfactory references and successfully complete all contingent requirements of any offer letter and meet applicable pre-employment requirements.

Created: 2026-03-04