Transaction Coordinator

Transaction Coordinator We are seeking an experienced Transaction Coordinator for a project-based contract opportunity supporting brokerage operations within a commercial real estate firm. This role will focus on organizing, validating, and maintaining transaction-related data and records to ensure accuracy across listings, ownership research, and market reporting initiatives. This is a structured, data-intensive assignment ideal for someone who thrives in high-volume environments and can work independently on research and database-related projects. Responsibilities: Support active transactions by organizing, validating, and maintaining accurate property and ownership records. Utilize advanced Microsoft Excel skills to sort, filter, reconcile, and validate large datasets related to listings, ownership, and market research. Research and verify commercial property ownership information across multiple public record platforms and online databases to support transaction files. Update and maintain rent comparison tracking sheets by reviewing and analyzing market reports to ensure data accuracy for underwriting and listing support. Standardize database records by applying consistent naming conventions and formatting protocols to ensure clean and usable transaction data. Identify and resolve discrepancies, inconsistencies, or missing information within transaction-related datasets. Perform detailed quality control reviews to ensure all data entered into brokerage systems and CRM platforms is accurate and complete. Support market and transaction reporting efforts by organizing and validating relevant property and ownership data. Manage high-volume coordination tasks independently while maintaining precision and meeting project timelines. Collaborate with brokers and internal team members to ensure transaction documentation and supporting data are organized and reliable. Requirements: Advanced proficiency in Microsoft Excel, including data validation, formatting, sorting, and reconciliation. Experience supporting commercial real estate transactions, brokerage operations, or property ownership research. Strong understanding of data integrity principles and the importance of accuracy in transaction documentation. Exceptional attention to detail and ability to manage repetitive, high-volume tasks with consistency. Experience researching property ownership through public records, Secretary of State filings, or similar platforms preferred. Familiarity with rent comparison analysis, market reporting, or underwriting support is a plus. Experience working with CRM or transaction management systems used in commercial real estate is advantageous. Ability to work independently in a structured, deadline-driven environment.

Created: 2026-03-05