Contract Administration Support

Contract Administration Support Primary Purpose and Function: Responsible for providing support to the Contract Administration Department by maintaining production/arrival/cost data for purchased machines along with other duties outlined below. Responsibilities: Machine Purchases: Using data provided by supplier, maintain vessel ETA, ETD and Serial numbers for incoming machines. Track machine shipments from suppliers, add surcharges upon customs clearance and complete appropriate ERP Transactions. Machine Shipments/Orders: Collect Export Compliance Documents from Distributors and submit to Okuma Japan. Collect and submit machine purchase orders to Okuma Japan. Enter Sales Orders for Distributor Stock Purchases and Manage Contract process Administrative and General: Provide ad hoc data collection and reporting as needed. Maintain effective and professional working relationships with other OAC members, distributors and suppliers. Process Supplier Invoices Maintain E-Kit Process Review/Upload, approve and publish Factory Packing Lists for use by Distribution on SharePoint Portal Qualifications: Bachelor's Degree in Business Administration or Finance preferred Good Customer Service Skills with a basic understanding of manufacturing or industrial distribution Must be proficient with Microsoft Office including Excel, Outlook and Word Must be detailed oriented, flexible and have the ability to handle multiple priorities

Created: 2026-03-05