Office Manager

Leading Privately Held Financial Services Firm - Office & Reception Manager NYC We are seeking a highly polished & organized Office & Reception Manager to oversee day-to-day office operations and front desk management for a Leading Privately Held Financial Services Firm in their New York location. You would be supporting their Professional Services and Capital Solutions groups across two floors, ensuring a client-ready office environment, seamless visitor experience, and strong operational execution. You would lead office remodeling projects, furniture procurement, and vendor management to maintain a premium workplace experience. Overview: Manage front desk operations including visitor experience, guest registration, mail/package handling, and phone/email routing. Own daily facilities operations across two floors, maintaining a professional, clean, and fully functional office environment. Serve as primary liaison with building management and coordinate service requests, repairs, and maintenance. Oversee conference room readiness, meeting setup, catering coordination, and hospitality support for client-facing meetings. Manage office vendors (cleaning, pantry, catering, maintenance, security, supplies) and monitor service quality. Lead office remodeling, refresh, and improvement projects including planning, vendor sourcing, project coordination & execution. Manage office furniture purchasing, including vendor selection, ordering, delivery coordination, and workspace setup. Support space planning, seating assignments, office moves, onboarding desk setup, and badge/access coordination. Partner with Finance/AP to manage invoices, purchase requests, and budget tracking for facilities and office operations. It is an established organization which is experiencing significant growth which offer competitive benefits & growth potential.

Created: 2026-03-05