Catering Administrative Assistant | Seasonal Part-Time ...

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.The Catering Administrative Assistant works closely with the Sales Department, Chef and Catering Manager to create an open flow of communication to prepare, review and execute catering orders for our luxury suites and private party decks.The employee must maintain excellent attendance and be available to work a variable event-driven schedule which includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self-direction and independent decision-making skills are required.In light of the seasonal and event-driven nature of our business, the position will run from now until the end of March, with ability to return when event season begins again next Winter.This is a seasonal role from December 2, 2025 and will end on March 31, 2026.This role pays an hourly rate of $21.00-$22.00This position will remain open until March 31, 2026.Oak View Group is the exclusive food, beverage, and merchandise provider for Salt River Fields, the home of the Arizona Diamondbacks and the Colorado Rockies Spring Training.Enter catering orders into the POS SystemCreate invoices and function sheetsAssist customers in placing orders and collecting payments (by phone and e-mail)Ensure that those orders are communicated to both the kitchen and delivery staff quickly and effectivelyWork closely with the Sales Department, Chef and Catering Manager to prepare and review orders for completenessWork as a team player with a passion for continuous learningAdvanced proficiency with computers in a Windows platform including Microsoft applicationsAbility to operate standard office equipment including printer, copier, computer and fax machineConsistent and reliable attention to detail, accuracy and validityStrong written and oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effectAbility to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlinesAbility to successfully interact and collaborate with all team members professionally and supportivelyExcellent organizational and time management skillsAbility and willingness to work variable hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessityAt OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens ourpeople, improves ourservice, and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Created: 2026-03-05