Accounts Payable Specialist

Accounts Payable Specialist (Temporary) Location: Springfield, MA Pay Rate: $26$28 per hour Schedule: Hybrid (minimum 3 days onsite per week; additional days as needed based on paper invoice volume) About the Role A mission-driven, non-profit healthcare organization in downtown Springfield is seeking a detail-oriented Accounts Payable Specialist for a temporary assignment. This position is ideal for someone who thrives in a high-volume, paper-based AP environment and excels at maintaining accuracy, organization, and timely vendor payments. Key Responsibilities Receive, sort, stamp, and route paper invoices and vendor statements; ensure accurate and timely coding and data entry. Enter invoices, credits, and adjustments while verifying quantities, pricing, approvals, and documentation. Match invoices with purchase orders and receiving documents following internal controls. Set up and maintain vendor records; respond to vendor inquiries regarding payments, discrepancies, and invoice status. Reconcile vendor statements to the AP subledger; investigate and resolve missing invoices, credits, duplicates, and variances. Prepare weekly check runs/ACH support, obtain approvals, and ensure timely payment processing. Use advanced Excel to track invoice queues, statement reconciliations, aging, and exceptions; maintain spreadsheets to improve visibility and accuracy. Support AP accruals, cutoff processes, and audit documentation. Identify workflow bottlenecks in paper processes and recommend practical improvements. Required Skills & Experience 2+ years of accounts payable experience, preferably in healthcare, non-profit, or other high-volume settings. Strong data-entry accuracy and attention to detail. Advanced Excel skills, including: XLOOKUP/VLOOKUP, INDEX/MATCH PivotTables and large dataset management Filters, sorting, data validation, conditional formatting Strong reconciliation and problem-solving abilities. Clear, professional communication skills and a vendor-facing demeanor. Ability to work onsite in Springfield and manage paper-based processes (filing, scanning, document control). High integrity and confidentiality, especially in a healthcare environment. Preferred Qualifications Experience in multi-site or program-based organizations. Familiarity with non-profit accounting concepts and month-end close support. Prior experience working in a community health center or mission-driven healthcare setting. Work Environment This role offers a hybrid schedule, requiring at least three days onsite each week, with potential for additional onsite time depending on paper invoice volume. The position is based in a well-established, community-focused healthcare non-profit in downtown Springfield. Job Type & Location: This is a Contract position based out of Springfield, MA. Pay and Benefits: The pay range for this position is $26.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a hybrid position in Springfield, MA. Application Deadline: This position is anticipated to close on Mar 6, 2026.

Created: 2026-03-05