Admin Assistant

Administrative Support Position This position provides professional administrative support to the assigned leader(s) within departments at Sysco Business Services (SBS). Responsibilities include: Creating, editing, and proofreading communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Establishing and maintaining positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers. Assisting supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies. Scheduling conferences, appointments, meetings, and travel arrangements for senior staff. Recording minutes of meetings or other sessions and composing summaries to ensure that proper and accurate records of discussions and information are available. Reading and screening correspondence, daily. Identifying critical issues within identified parameters and prioritizing correspondence. Using MS Outlook to create and maintain calendars, schedule, and organize activities such as meetings and department activities. Utilizing MS Visio to create and maintain org charts, process flows, etc. Assisting team with copying, filing, communications, internet research requests, etc. Processing invoices and expense reports for payment. Generating and maintaining tracking and/or filing systems as required ensuring information is always organized, up-to-date, and available when requested. Anticipating needs and completing special projects as assigned. Performing other support duties as assigned. Qualifications include: High School diploma or equivalent. Associates degree or equivalent with some related specialized coursework preferred. At least 4 years of professional administrative support experience in a professional office environment. Certified Professional Secretary (CPS) certification preferred, but not required. Professional skills include: Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors. Strong detail and quality orientation. Exceptional written and verbal communication skills; excellent telephone etiquette. Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail. Must have the ability to plan and prioritize workload to meet day to day needs. Demonstrate a sense of urgency and the ability to work in a fast-paced environment. Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar. Maintain confidentiality and exercise discretion concerning confidential and sensitive information. Able to read and comprehend basic instructions, short correspondence, and memos. Strong organization, analytical and follow up skills. Ability to work on multiple projects concurrently and capable of working with little direct supervision. Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc. Outstanding word-processing skills (50 - 60 wpm) and business writing ability. Accurate and precise proofreading skills. Physical demands include: Regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. Frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Working conditions include: The noise level in the work environment is usually moderate. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.

Created: 2026-03-05