Payroll Specialist

Payroll Specialist Raleigh, NC - Raleigh, NC 27609 Overview Position Type: Full Time Job Shift: Day Education Level: 2 Year Degree Travel Percentage: None Category: Human Resources Description Why start your new career with flyExclusive: flyExclusive is a dynamic and rapidly growing aviation company committed to safety, service excellence, and operational integrity. As part of our team, you'll contribute to a collaborative, high performance environment focused on innovation, professionalism, and continuous improvement. We offer competitive compensation and benefits, opportunities for growth and development, and the chance to be part of a company shaping the future of private aviation. Join flyExclusive and build a career where your skills and contributions truly matter. Summary and Objective: This role is primarily focused on accurate and timely payroll execution using the Paycom HRIS and payroll system. This position is focused, with no supervisory responsibilities. Essential functions include: State Compliance (Primary Focus): Pay employees using Paycom, ensuring accurate application of state and local wage and hour requirements. Review payroll previews, registers, and exception reports to identify discrepancies prior to payroll submission. Party timekeeping or scheduling systems. Enter and maintain payroll data in Paycom, including new hires, pay rate changes, earnings codes, and terminations. Assist with payroll corrections, retroactive payments, and special earnings as directed. Paycom HRIS & Data Administration: Maintain accurate employee records in Paycom, ensuring consistency across payroll, timekeeping, and HR data. Service features related to pay statements, tax forms, and direct deposit. Run standard Paycom payroll and HRIS reports to support reviews, reconciliations, and audits. Assist with Paycom testing related to system updates, configuration changes, or new state setups. SOX Controls & Documentation: Perform assigned payroll control activities in accordance with documented SOX procedures. Maintain payroll approvals, reconciliation support, and audit documentation. Duties, system access, and approval workflows. Escalate payroll discrepancies, compliance concerns, or system issues to the Payroll Manager. Payroll Tax & State Account Support: Support payroll tax administration by assisting with tax account setup, maintenance, and updates for new or existing state and local jurisdictions. Assist with monitoring and maintaining state and local tax accounts, including unemployment and withholding accounts. Support reconciliation of payroll tax reports and assist with issue resolution in coordination with payroll vendors or Finance. Specific leave program account support (e.g., paid family and medical leave programs), including account setup, employee deductions, and report validation. Leave Administration Support: Support mandated leave programs, and coordination with timekeeping. Assist with ensuring accurate pay treatment, deductions, and accruals during leaves of absence. Coordinate with HR, leave administrators, and payroll vendors to ensure leave data is accurately reflected in Paycom. Escalate complex leave issues or compliance questions for review as needed. Employee Support & Service: Respond to routine employee payroll, tax, benefits, and leave questions in a timely and professional manner. Research discrepancies and provide clear explanations to employees. Maintain strict confidentiality of employee and company information. Skills and Abilities: Being a self starter who is highly motivated with strong initiative Interpersonal skills with an emphasis on strong communication skills in both oral and written forms Effective time management Attention to detail Focus on excellence Adaptability Accountability and having hard conversations Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes. Excellent organizational, interpersonal, writing skills and attention to detail. Strong analytical and problem solving skills. Strong supervisory and leadership skills. Ability to prioritize and adapt to a fast-paced environment. Proven ability to scale processes as our population and payroll complexity increase over time. Competencies: Accuracy and attention to detail Comfort working within regulated, procedural environments through skills Ability to escalate issues appropriately Service mindset with employees and managers with clear, professional communication Ability to work collaboratively within Payroll, HR, and Finance teams Work environment: Typical office and computer lab environment with frequent interruptions. Exposure to loud noises including but not limited to airplane machinery and jet engines. Physical demands: Ability to see and hear clearly Ability to read, comprehend, and speak English clearly Ability to sit, stand, and walk for extended periods Ability to regularly lift/move up to 30 pounds Dress Code and Uniform: Well-groomed appearance Adherence to department dress code Travel required: Some, less than 10% EEO statement: flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity. Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications Required education and experience: Associate or Bachelor's Degree in Accounting 3 to 5 years of hands on payroll processing in a multi state environment. Experience using payroll software, preferably Paycom. Experience supporting payroll tax or state account administration. Strong attention to detail and ability to meet payroll deadlines. Preferred education and experience: Experience in aviation, transportation, manufacturing, or similar operational industries. Exposure to complex pay rules (overtime, premiums, per diem, or crew pay models). Controlled environment. FPC (Fundamental Payroll Certification) or progress toward CPP certification. Experience with third party systems. Mandated leave programs.

Created: 2026-03-05