HR Administrator and Payroll Specialist

HR Administrator And Payroll Specialist The HR Administrator and Payroll Specialist is responsible for managing student hiring and payroll activities for the Division of Arts and Humanities. This includes executing all hiring and off-boarding processes, ensuring accurate payroll and timekeeping, and providing specialized support for compensation and labor relations efforts. The HR Administrator coordinates with department administrators, faculty, and other internal teams to ensure student hiring needs are fulfilled and that compliance with divisional hiring practices, University policies, and federal/state laws are followed. The HR Administrator maintains data, prepares reports, and provides training on best practices related to student hiring and payroll/timekeeping processes. Additionally, they collaborate with the divisional HR team to triage questions and requests. Hybrid schedule available. Interested applicants, please upload all required materials (resume and cover letter) to be considered. Responsibilities include: Managing complete student hiring processes from hire request through full employee lifecycle. Communicates directly with student employees and executes all related hiring, onboarding including in-person I9 verification, and job updates tasks in Workday. Maintaining student employment request form, associated tracking database, and all related internal tools. Applying substantive understanding of all operational factors impacting student employment such as Workday processes, existing norms, and areas for improvement, to optimize compliance, efficiency, and service to departments. Drafting templates and routine hiring documents. Maintaining appropriate HR data and records. Conducting quarterly student hiring audits. Analyzing data and running adhoc reports with minimal guidance. Gaining a deep understanding of student employee/labor relations efforts. Partnering with Dean of Students, Academic Affairs, and UChicagoGrad on a wide array of student employment situations. Helping ensure compliance with the graduate student collective bargaining agreement. Serving as student payroll specialist, identifying and resolving all student compensation and payroll discrepancies, costing allocation updates, one-time payments, period activity pay, etc. Collaborating with Finance and Grant Services team and Budget/Data Analyst regarding student funding and accounts. Serving as student Workday timekeeping specialist, assisting with coding hours, troubleshooting issues, processing backpay requests, and auditing student submissions and supervisor approvals as requested. Developing tutorials and providing training to division community on payroll and timekeeping processes and best practices. Developing relationships with colleagues, attending trainings, participating in central initiatives, etc. to stay informed of division, University, state, and federal payroll and timekeeping laws, policies, and procedures. Preparing best practice documents and establishing standard operating procedures relating to student employment; assisting in developing division-wide student employment resources and guides. Managing Arts and Humanities HR support email inbox and handling all payroll and timekeeping requests. Appropriately triaging emails to members of the HR team. Resolving routine and complex inquiries. Using strong judgement to elevates issues as needed. Pursuing professional development opportunities. Implementing what is learned to enhance role. Solving a range of straightforward problems using standard procedures. Providing professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints. Assisting in the development and administration of the HR budget for the department, monitoring for variances, and managing employment expenses within established guidelines. Performing other related work as needed. Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include familiarity with higher education environment, 2+ years HR, payroll, and timekeeping administration, and familiarity with Workday and strong proficiency with Microsoft Office. Application documents required include a resume/CV and cover letter, expressing interest in this position.

Created: 2026-03-05