Executive Assistant to Chief Commercial Officer

Executive Assistant To The Chief Commercial Officer The Tampa Bay Buccaneers organization's vision is to be the flag-bearer for Tampa Bay past and future, while driving the next generation of NFL culture. The Buccaneers aim to employ individuals whose professionalism and dedication align with our vision. The Executive Assistant (EA) to the Chief Commercial Officer (CCO) is a high-level, pivotal role that provides comprehensive, proactive, and confidential administrative and operational support. This position acts as the strategic partner and "gatekeeper" to the CCO, who oversees all major revenue-generating arms of the team (e.g., Sponsorships, Ticket Sales, Premium Seating, Media/Retail, Marketing and more). Essential Functions Complex Calendar Ownership: Proactively manage the CCO's dynamic and complex calendar, prioritizing internal staff meetings, critical external partner meetings, league calls, and high-level strategy sessions. Resolve scheduling conflicts and optimize the CCO's time. Gatekeeper/Liaison: Serve as the primary point of contact for all internal and external constituencies, including Owners, Team Presidents, League Executives, C-Suite partners, and high-value clients. Filter and prioritize correspondence, phone calls, and visitors. Meeting Preparation: Prepare the CCO for all meetings by compiling comprehensive briefing materials, reports, presentations, and necessary follow-up documentation in advance. Attend key meetings to capture decisions, action items, and minutes as required. Project Management & Administration Document Creation: Draft, proofread, and edit confidential correspondence, memos, emails, and reports on behalf of the CCO. Assist in preparing high-quality presentations for executive leadership and Board meetings (often using Microsoft PowerPoint). Information Management: Create and maintain a highly organized system for confidential files, records, contracts (related to major commercial deals), and reports, ensuring immediate retrieval and compliance with confidentiality protocols. Project Coordination: Assist in tracking and managing follow-up on departmental goals and strategic initiatives, ensuring action items assigned by the CCO to the commercial leadership team are completed on schedule. Travel and Financial Administration Complex Travel Planning: Coordinate all aspects of domestic and potentially international business travel, including flights, accommodations, ground transportation, detailed itineraries, and meeting logistics. Handle last-minute changes with composure and efficiency. Expense Management: Process and reconcile expense reports, invoices, and corporate credit card statements accurately and promptly, ensuring compliance with team finance policies. Event Coordination: Assist with the planning, coordination, and logistics for internal executive team meetings, external client entertainment events, and large-scale commercial partner meetings or retreats. Confidentiality and Professionalism Discretion: Handle all sensitive and confidential mattersincluding contract negotiations, revenue figures, personnel issues, and strategic planningwith absolute discretion, professionalism, and integrity. Office Culture: Foster a professional, organized, and positive atmosphere in the executive office, collaborating effectively with other Executive Assistants and administrative staff. Management Responsibilities This position does not manage employees. Employee is expected to regularly exercise discretion and independent judgment. Non-Essential Functions Additional duties as assigned by CCO Skills & Abilities Strong written and verbal communication skills Ability to collaborate effectively with cross-functional teams Effective time and resource management Strong attention to detail and accuracy Strong organizational and follow-up skills Strong service orientation and relationship-building skills Flexibility in a fast-paced, changing environment Openness to feedback and continuous improvement Additional Skills & Abilities Ability to learn new software project mgmt tools like Trello, AI, etc. Experience & Education 10 years of experience providing personal and professional support to top-level executives Project management experience; training and/or experience with process management programs preferred Technical Knowledge Proficient with computers and standard office software Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) or comparable tools Ability to manage digital files, databases, and shared drives effectively Experience using collaboration platforms such as Teams, Zoom, or similar Skilled in preparing reports, spreadsheets, and presentations Work Environment Extended evening, weekend work hours sometimes required Required to work all home games May have to work occasional holidays Must be comfortable working in a high intensity setting, meeting tight deadlines and delivering quality results Required to drive company vehicle, personal vehicle, or golf cart Physical Fitness Standards Computer and desk work a significant part of daily activities Must be able to perform occasional physical tasks, which may include working outdoors for extended periods in varying weather conditions, including extreme heat Equal Opportunity Employer Buccaneers Team LLC (the "Club") provides equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, marital status, disability, age, military status, genetic information, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law. Disclaimer This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Club reserves the right to revise this job description at any time and to require employees to perform other tasks if there are changes to circumstances or conditions of the Club's business, competitive considerations, or the work environment. Accommodations Employees must be able to perform the essential functions of this position satisfactorily. The requirements set forth herein are representative of the duties, knowledge, skills, and/or abilities required. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions. Offers of employment are contingent on successful completion of a background screening. At-Will Employment The position covered by this Job Description is expressly declared to be "at will," meaning the Club has the right to terminate the employee's employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon by any employee. Privacy Notice Any personal information that you provide to the Club as part of the recruitment process may be held and processed for the purposes of your registration, application and potential selection and in connection with any subsequent employment or placement at the Club. That data may be retained and further processed for the purposes of matching your skills and qualifications to future positions, identifying you as a potential candidate for future positions, to inform you of future positions, and analytics related to the Club's recruitment practices. If you are selected for the opportunity for which you apply, your personal data may be used for the purposes of entering into a relationship with the Club, including sending you correspondence or general information relating to employment. Your personal data may be disclosed to Club affiliates and to third-party organizations providing services to the Club. Your personal data will be retained in accordance with the Club's document retention policies and applicable laws.

Created: 2026-03-05