Administrative Specialist

Administrative Specialist (Medical Office Preferred) Location: San Marcos, CA Employment Type: Full-Time | Onsite Schedule: Monday Friday, 8:00 AM 5:00 PM Compensation: $21 $23 per hour Position Overview Wheeler Staffing Partners is seeking a professional and customer-focused Administrative Specialist to support daily front office operations in a healthcare environment. This role serves as the first point of contact for patients, visitors, and staff, requiring excellent communication skills, strong organizational abilities, and a high level of professionalism. The ideal candidate will have prior medical office experience, strong Microsoft Office skills, and the ability to provide exceptional customer service while managing administrative tasks in a fast-paced environment. Key Responsibilities Front Office and Customer Service Support Answer incoming phone calls and direct calls to appropriate personnel Greet patients, visitors, and staff in a professional and friendly manner Provide excellent customer service and maintain a welcoming front desk environment Communicate clearly and professionally both verbally and in writing Administrative and Office Support Order, track, and maintain office supplies and inventory Type, copy, and distribute correspondence, reports, and forms as needed Open, sort, and distribute incoming mail Maintain organized records, files, and documentation Assist with ongoing and special administrative projects Operational and Reporting Support Gather, compile, and organize data for reporting purposes Prepare administrative reports and documentation as requested Maintain confidentiality of sensitive information Adhere to assigned schedules and organizational policies Perform additional administrative duties as assigned Required Qualifications Previous administrative or office support experience required Medical office experience strongly preferred Strong customer service and interpersonal skills Proficiency in Microsoft Office, including Word, Excel, and Outlook Strong computer skills and ability to learn new systems quickly Ability to communicate effectively both verbally and in writing Ability to manage confidential information with professionalism and discretion Strong organizational, multitasking, and time management skills Ability to work independently and as part of a team Preferred Qualifications Experience working in a healthcare or medical office environment Front desk or patient-facing administrative experience Experience supporting multiple team members or departments Work Environment 100% onsite role in a professional medical office setting Front desk position requiring extended periods of sitting Fast-paced, team-oriented healthcare environment Why Work With Wheeler Staffing Partners Wheeler Staffing Partners connects talented professionals with leading organizations that value their employees and support long-term career growth. We serve as your advocate throughout the hiring process, providing personalized guidance, transparent communication, and access to exclusive opportunities. Our goal is to help you find a role where you can grow, succeed, and make a meaningful impact in your career.

Created: 2026-03-05