Administrative Assistant

Administrative Assistant Overview: Join our client, a pioneering nonprofit pediatric practice dedicated to transforming healthcare delivery for children of all income levels. We are seeking a highly organized and proactive Administrative Assistant to support the Founder in managing day-to-day operations and strategic initiatives. This integral role offers a unique opportunity to contribute to a movement aimed at promoting health equity, providing comprehensive and accessible pediatric care through innovative services and community engagement. Compensation: $70,000 - $85,000 Responsibilities: Prepare the Founder for meetings by gathering relevant documents and background information on participants. Prioritize and redirect urgent matters to appropriate staff or address them directly. Keep the Founder informed of time-sensitive issues and ensure follow-up actions are completed. Maintain the Founders calendar, scheduling appointments, meetings, and events across internal and external stakeholders. Attend select meetings to take detailed notes and draft summaries or minutes. Develop various reports, presentations, and documents using PowerPoint, Canva, and other tools. Coordinate and support Board meetings, including scheduling, note-taking, and communication with members. Assist with donor relations by supporting outreach, background research, and scheduling of meetings. Manage logistics for all organizational events, including volunteer participation and in-kind donation drives. Support nonprofit partnerships through donation coordination and ongoing correspondence. Oversee provider credentialing and document management to ensure compliance. Facilitate general office duties such as managing supplies, scheduling staff appreciation activities, and assisting with patient events. Provide support for special projects and tasks as assigned, working collaboratively within a dynamic environment. Requirements: Bachelor's degree or equivalent experience in a related field. 2-5 years of administrative or executive support experience, preferably with a focus on healthcare or nonprofit sectors. Proven ability to organize multiple priorities, meet deadlines, and deliver high-quality work. Excellent interpersonal and communication skills, both spoken and written, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Google G-Suite, and familiarity with Salesforce (training provided). Experience with social media platforms is a plus. Ability to operate with discretion, handle confidential information, and exercise sound judgment. A proactive, energetic attitude combined with a dedication to supporting organizational mission and growth. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Created: 2026-03-05